[Massplanners] digitization procurement

[Steven Sadwick]

Barbara,

The retention period for Planning Board/ZBA permits may be controlled by the Secretary of State's guidance, but how do you square this with the requirements of the open meeting law requiring all material presented at a public meeting being retained?


Steve Sadwick, FAICP
Assistant Town Manager
Town of Tewksbury
978-640-4300



From: MassPlanners <massplanners-bounces at masscptc.org> On Behalf Of Barbara Carboni via MassPlanners
Sent: Friday, August 26, 2022 3:34 PM
To: Barbara Carboni <bcarboni at truro-ma.gov>; massplanners-request at masscptc.org; MassPlanners at masscptc.org
Subject: Re: [Massplanners] digitization procurement

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All,

Follow up question.  I'm trying to cut down on what needs to be scanned.  The Secretary of State's Municipal Records Retention schedule provides for disposal of Planning Board/ZBA permit applications and related materials a year after expiration of appeal period for decision.  This would mean no need to scan about 95% of what is in files in my office and in the basement storage room.   It's hard to get my head around this. Has anyone taken the plunge?

Thanks and have a good weekend.

Barbara

Barbara Carboni
Truro Town Planner and Land Use Counsel
(508) 214 0928

From: MassPlanners <massplanners-bounces at masscptc.org<mailto:massplanners-bounces at masscptc.org>> On Behalf Of Barbara Carboni via MassPlanners
Sent: Thursday, August 25, 2022 2:18 PM
To: massplanners-request at masscptc.org<mailto:massplanners-request at masscptc.org>; MassPlanners at masscptc.org<mailto:MassPlanners at masscptc.org>
Subject: [Massplanners] digitization procurement

All,

Has anyone prepared a solicitation/IFB for services to scan records?  There is a statewide contract that covers this, but I still need to prepare a description of the services.

Thanks,

Barbara

Barbara Carboni
Truro Town Planner and Land Use Counsel
(508) 214 0928

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This communication may contain privileged or other confidential information. If you are not the intended recipient, or believe that you have received this communication in error, please do not print, copy, retransmit, disseminate, or otherwise use the information. Also, please indicate that to the sender and delete the copy you received. When writing or responding, please remember that the Secretary of State's Office has determined that email is a public record. Please take notice: All e-mail communications sent or received by persons using the Town of Truro network may be subject to disclosure under the Massachusetts Public Records Law (M.G.L. Chapter 66, Section 10) and the Federal Freedom of Information Act
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