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<p class="MsoNormal">Barbara,<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">The retention period for Planning Board/ZBA permits may be controlled by the Secretary of State’s guidance, but how do you square this with the requirements of the open meeting law requiring all material presented at a public meeting being
retained?<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">Steve Sadwick, FAICP<o:p></o:p></p>
<p class="MsoNormal">Assistant Town Manager<o:p></o:p></p>
<p class="MsoNormal">Town of Tewksbury<o:p></o:p></p>
<p class="MsoNormal">978-640-4300<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
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<p class="MsoNormal"><b>From:</b> MassPlanners <massplanners-bounces@masscptc.org>
<b>On Behalf Of </b>Barbara Carboni via MassPlanners<br>
<b>Sent:</b> Friday, August 26, 2022 3:34 PM<br>
<b>To:</b> Barbara Carboni <bcarboni@truro-ma.gov>; massplanners-request@masscptc.org; MassPlanners@masscptc.org<br>
<b>Subject:</b> Re: [Massplanners] digitization procurement<o:p></o:p></p>
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<b><span style="font-family:"Arial",sans-serif;color:#222222">Caution:</span></b><span style="font-family:"Arial",sans-serif;color:#222222"> This email originated from outside of the organization. Do not click links or open attachments unless you can confirm
the sender and know the content is safe. When in doubt, contact your IT Department.
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<p class="MsoNormal">All,<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">Follow up question. I’m trying to cut down on what needs to be scanned. The Secretary of State’s Municipal Records Retention schedule provides for disposal of Planning Board/ZBA permit applications and related materials a year after expiration
of appeal period for decision. This would mean no need to scan about 95% of what is in files in my office and in the basement storage room. It’s hard to get my head around this. Has anyone taken the plunge? <o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">Thanks and have a good weekend. <o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">Barbara<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
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<p class="MsoNormal">Barbara Carboni<o:p></o:p></p>
<p class="MsoNormal">Truro Town Planner and Land Use Counsel<o:p></o:p></p>
<p class="MsoNormal">(508) 214 0928<o:p></o:p></p>
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<p class="MsoNormal"><o:p> </o:p></p>
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<p class="MsoNormal"><b>From:</b> MassPlanners <<a href="mailto:massplanners-bounces@masscptc.org">massplanners-bounces@masscptc.org</a>>
<b>On Behalf Of </b>Barbara Carboni via MassPlanners<br>
<b>Sent:</b> Thursday, August 25, 2022 2:18 PM<br>
<b>To:</b> <a href="mailto:massplanners-request@masscptc.org">massplanners-request@masscptc.org</a>;
<a href="mailto:MassPlanners@masscptc.org">MassPlanners@masscptc.org</a><br>
<b>Subject:</b> [Massplanners] digitization procurement<o:p></o:p></p>
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<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">All,<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">Has anyone prepared a solicitation/IFB for services to scan records? There is a statewide contract that covers this, but I still need to prepare a description of the services.
<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">Thanks,<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">Barbara<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">Barbara Carboni<o:p></o:p></p>
<p class="MsoNormal">Truro Town Planner and Land Use Counsel<o:p></o:p></p>
<p class="MsoNormal">(508) 214 0928<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">This communication may contain privileged or other confidential information. If you are not the intended recipient, or believe that you have received this communication in error, please do not print, copy, retransmit, disseminate, or otherwise
use the information. Also, please indicate that to the sender and delete the copy you received. When writing or responding, please remember that the Secretary of State’s Office has determined that email is a public record. Please take notice: All e-mail communications
sent or received by persons using the Town of Truro network may be subject to disclosure under the Massachusetts Public Records Law (M.G.L. Chapter 66, Section 10) and the Federal Freedom of Information Act
<o:p></o:p></p>
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<p class="MsoNormal">This communication may contain privileged or other confidential information. If you are not the intended recipient, or believe that you have received this communication in error, please do not print, copy, retransmit, disseminate, or otherwise
use the information. Also, please indicate that to the sender and delete the copy you received. When writing or responding, please remember that the Secretary of State’s Office has determined that email is a public record. Please take notice: All e-mail communications
sent or received by persons using the Town of Truro network may be subject to disclosure under the Massachusetts Public Records Law (M.G.L. Chapter 66, Section 10) and the Federal Freedom of Information Act
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