[Massplanners] digitization procurement

[Daniel Fortier]

We just had a court order to review all Zoning Board Variances for the 1973
to 1980 time period.  It would have been impossible to fill that request if
the files had been destroyed. I have always believed our land use records
had to be retained forever.

Dan Fortier
Retired
Interim Dennis Town Planner

On Fri, Aug 26, 2022, 3:41 PM Steven Sadwick via MassPlanners <
massplanners at masscptc.org> wrote:

> Barbara,
>
>
>
> The retention period for Planning Board/ZBA permits may be controlled by
> the Secretary of State’s guidance, but how do you square this with the
> requirements of the open meeting law requiring all material presented at a
> public meeting being retained?
>
>
>
>
>
> Steve Sadwick, FAICP
>
> Assistant Town Manager
>
> Town of Tewksbury
>
> 978-640-4300
>
>
>
>
>
>
>
> *From:* MassPlanners <massplanners-bounces at masscptc.org> *On Behalf Of *Barbara
> Carboni via MassPlanners
> *Sent:* Friday, August 26, 2022 3:34 PM
> *To:* Barbara Carboni <bcarboni at truro-ma.gov>;
> massplanners-request at masscptc.org; MassPlanners at masscptc.org
> *Subject:* Re: [Massplanners] digitization procurement
>
>
>
> *Caution:* This email originated from outside of the organization. Do not
> click links or open attachments unless you can confirm the sender and know
> the content is safe. When in doubt, contact your IT Department.
>
> All,
>
>
>
> Follow up question.  I’m trying to cut down on what needs to be scanned.
> The Secretary of State’s Municipal Records Retention schedule provides for
> disposal of Planning Board/ZBA permit applications and related materials a
> year after expiration of appeal period for decision.  This would mean no
> need to scan about 95% of what is in files in my office and in the basement
> storage room.   It’s hard to get my head around this. Has anyone taken the
> plunge?
>
>
>
> Thanks and have a good weekend.
>
>
>
> Barbara
>
>
>
> Barbara Carboni
>
> Truro Town Planner and Land Use Counsel
>
> (508) 214 0928
>
>
>
> *From:* MassPlanners <massplanners-bounces at masscptc.org> *On Behalf Of *Barbara
> Carboni via MassPlanners
> *Sent:* Thursday, August 25, 2022 2:18 PM
> *To:* massplanners-request at masscptc.org; MassPlanners at masscptc.org
> *Subject:* [Massplanners] digitization procurement
>
>
>
> All,
>
>
>
> Has anyone prepared a solicitation/IFB for services to scan records?
> There is a statewide contract that covers this, but I still need to prepare
> a description of the services.
>
>
>
> Thanks,
>
>
>
> Barbara
>
>
>
> Barbara Carboni
>
> Truro Town Planner and Land Use Counsel
>
> (508) 214 0928
>
>
>
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