[Massplanners] deadline for filing materials?

[Peter Friedrichs]

Article X Section 3 of the Newport, RI Planning Board Bylaws requires "all
application materials concerning an agenda item" to be submitted at least 8
business days prior to the meeting.
https://www.cityofnewport.com/CityOfNewport/media/City-Hall/Boards-Commissions/Boards/Planning%20Board/07-12-2021-Planning-Board-Bylaws.pdf

Peter Friedrichs
Libra Planners

On Thu, Mar 2, 2023 at 12:21 PM Pendergast, Georgia via MassPlanners <
massplanners at masscptc.org> wrote:

> We we’re having the same problem here in Danvers, so we decided to add a
> “materials deadline” and a “supplemental deadline” to our application
> submission schedules. The materials deadline gives the applicant additional
> time to submit items to staff that were missing from the application (about
> 4 days). The supplemental deadline is the final day applicants can submit
> something to the Board for review (about 2 weeks before the hearing).  An
> example of our submission schedule can be found here:
> https://www.danversma.gov/DocumentCenter/View/1318/ZBA-Submission-Schedule-2023
>
>
>
> We’ve been operating with these deadlines for about 2+ years now, and it
> seems to be working well. The timelines we set for the submission dates
> were based on what the Board members were already informally requiring from
> applicants, but, putting it in writing on the schedule has helped!
>
>
>
> Cheers,
>
> Georgia
>
>
>
> *Georgia Pendergast* | Staff Planner| Planning + Economic Development
> Division |
>
> Department of Land Use & Community Services | Town of Danvers |
>
> (P): 978-777-0001 ext. 3027
>
> *Visit the Zoning Board of Appeals Webpage
> <https://www.danversma.gov/departments/zoning-board-appeals/> or the
> Conservation Commission Webpage
> <https://www.danversma.gov/departments/conservation-commission/> for filing
> information. *
>
>
>
>
>
>
>
> *From:* MassPlanners <massplanners-bounces at masscptc.org> *On Behalf Of *Barbara
> Carboni via MassPlanners
> *Sent:* Thursday, March 2, 2023 10:30 AM
> *To:* MassPlanners at masscptc.org; massplanners-request at masscptc.org
> *Subject:* [EXTERNAL] - [Massplanners] deadline for filing materials?
>
>
>
> Good morning all:
>
>
>
> I know this was discussed at some point within the last year or two –
>
>
>
> The Planning Board is considering adopting a policy to address the
> practice of applicants and others submitting materials right up to the
> time/date of a hearing, which is quite burdensome to our administrative
> assistant (as well as depriving board members a reasonable opportunity to
> review the materials).   The concept is that materials submitted after XXX
> would not be considered at the meeting.  There was discussion around what
> an acceptable interval would be – 48 hours before hearing; 24 hours before
> hearing; noon the day before hearing, etc.
>
>
>
> Does anyone have a policy like this (or other strategy)? As previously
> discussed, it’s easy to adopt a policy; not so easy to stick to it.
>
>
>
> Thanks,
>
> Barbara
>
>
>
> Barbara Carboni  AICP
>
> Truro Town Planner and Land Use Counsel
>
> (508) 214 0928
>
>
>
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-- 
Peter Friedrichs
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