[Massplanners] deadline for filing materials?

[Matthew Heins]

We had a similar problem in Pembroke, especially with one particular project. We never adopted a formal policy, but I did communicate with that applicant and the applicant's engineer to make them realize that items submitted at the last minute would not be considered in the meeting. So in that case we established a rough, informal deadline. (For us it's generally most useful if the peer review engineer's report is the last item submitted, rather than getting revised drawings and documents that haven't been peer reviewed yet.)

Matthew Heins
Planning Board Assistant
Town of Pembroke
Email: mheins at townofpembrokemass.org<mailto:mheins at townofpembrokemass.org>
Phone: 781-709-1433 / Fax: 781-709-1453
Address: Office of the Planning Board, Pembroke Town Hall, 100 Center St., Pembroke, MA 02359

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From: MassPlanners <massplanners-bounces at masscptc.org> On Behalf Of Gary Bechtholdt via MassPlanners
Sent: Thursday, March 02, 2023 10:46 AM
To: Barbara Carboni <bcarboni at truro-ma.gov>; MassPlanners at masscptc.org; massplanners-request at masscptc.org
Subject: Re: [Massplanners] deadline for filing materials?

Barbara:

Not sure why one would restrict (timing of) submission of information.

If a Planning Board feels they haven't had sufficient time to review or consider new information -they can simply acknowledge receipt of during the hearing and continue the hearing accordingly, if so desired or necessary.  Would not advise adopting such a policy.

For what it's worth -my 2 cents.  Take care & be well,

-Gary

R. Gary Bechtholdt II
Northbridge Town Planner

Community Planning & Development
Aldrich School -Town Hall Annex, 14 Hill Street
(508) 234-2447

Northbridge Memorial Town Hall
7 Main Street, Whitinsville, MA 01588

www.northbridgemass.org<http://www.northbridgemass.org>

From: MassPlanners <massplanners-bounces at masscptc.org<mailto:massplanners-bounces at masscptc.org>> On Behalf Of Barbara Carboni via MassPlanners
Sent: Thursday, March 02, 2023 10:30 AM
To: MassPlanners at masscptc.org<mailto:MassPlanners at masscptc.org>; massplanners-request at masscptc.org<mailto:massplanners-request at masscptc.org>
Subject: [Massplanners] deadline for filing materials?

Good morning all:

I know this was discussed at some point within the last year or two -

The Planning Board is considering adopting a policy to address the practice of applicants and others submitting materials right up to the time/date of a hearing, which is quite burdensome to our administrative assistant (as well as depriving board members a reasonable opportunity to review the materials).   The concept is that materials submitted after XXX would not be considered at the meeting.  There was discussion around what an acceptable interval would be - 48 hours before hearing; 24 hours before hearing; noon the day before hearing, etc.

Does anyone have a policy like this (or other strategy)? As previously discussed, it's easy to adopt a policy; not so easy to stick to it.

Thanks,
Barbara

Barbara Carboni  AICP
Truro Town Planner and Land Use Counsel
(508) 214 0928

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