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<p class="MsoNormal">We had a similar problem in Pembroke, especially with one particular project. We never adopted a formal policy, but I did communicate with that applicant and the applicant’s engineer to make them realize that items submitted at the last
minute would not be considered in the meeting. So in that case we established a rough, informal deadline. (For us it’s generally most useful if the peer review engineer’s report is the last item submitted, rather than getting revised drawings and documents
that haven’t been peer reviewed yet.)<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
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<p class="MsoNormal"><b><span style="mso-ligatures:none">Matthew Heins<o:p></o:p></span></b></p>
<p class="MsoNormal"><span style="mso-ligatures:none">Planning Board Assistant<o:p></o:p></span></p>
<p class="MsoNormal"><span style="mso-ligatures:none">Town of Pembroke<o:p></o:p></span></p>
<p class="MsoNormal"><span style="mso-ligatures:none">Email: <a href="mailto:mheins@townofpembrokemass.org">
<span style="color:blue">mheins@townofpembrokemass.org</span></a><o:p></o:p></span></p>
<p class="MsoNormal"><span style="mso-ligatures:none">Phone: 781-709-1433 / Fax: 781-709-1453<o:p></o:p></span></p>
<p class="MsoNormal"><span style="mso-ligatures:none">Address: Office of the Planning Board, Pembroke Town Hall, 100 Center St., Pembroke, MA 02359<o:p></o:p></span></p>
<p class="MsoNormal"><i><span style="font-size:8.0pt;color:#000066;mso-ligatures:none"><o:p> </o:p></span></i></p>
<p class="MsoNormal"><i><span style="font-size:9.0pt;color:#000066;mso-ligatures:none">This electronic message is confidential and intended for the named recipient only. Any dissemination, disclosure or distribution of the contents of this communication is
unlawful and prohibited. If you have received this message in error, please contact by return email or telephone (781-709-1433), and delete the copy you received. Thank you.</span></i><span style="font-size:9.0pt;color:#000066;mso-ligatures:none"><o:p></o:p></span></p>
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<p class="MsoNormal"><b><span style="mso-ligatures:none">From:</span></b><span style="mso-ligatures:none"> MassPlanners <massplanners-bounces@masscptc.org>
<b>On Behalf Of </b>Gary Bechtholdt via MassPlanners<br>
<b>Sent:</b> Thursday, March 02, 2023 10:46 AM<br>
<b>To:</b> Barbara Carboni <bcarboni@truro-ma.gov>; MassPlanners@masscptc.org; massplanners-request@masscptc.org<br>
<b>Subject:</b> Re: [Massplanners] deadline for filing materials?<o:p></o:p></span></p>
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<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">Barbara:<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">Not sure why one would restrict (timing of) submission of information.<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">If a Planning Board feels they haven’t had sufficient time to review or consider new information -they can simply acknowledge receipt of during the hearing and continue the hearing accordingly, if so desired or necessary. Would not advise
adopting such a policy.<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">For what it’s worth -my 2 cents. Take care & be well,<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">-Gary <o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
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<p class="MsoNormal"><span style="mso-ligatures:none">R. Gary Bechtholdt II<o:p></o:p></span></p>
<p class="MsoNormal"><span style="mso-ligatures:none">Northbridge Town Planner<o:p></o:p></span></p>
<p class="MsoNormal"><span style="mso-ligatures:none"><o:p> </o:p></span></p>
<p class="MsoNormal"><b><span style="text-transform:uppercase;mso-ligatures:none">Community Planning & Development
<o:p></o:p></span></b></p>
<p class="MsoNormal"><span style="mso-ligatures:none">Aldrich School -Town Hall Annex, 14 Hill Street<o:p></o:p></span></p>
<p class="MsoNormal"><span style="mso-ligatures:none">(508) 234-2447<o:p></o:p></span></p>
<p class="MsoNormal"><span style="mso-ligatures:none"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="mso-ligatures:none">Northbridge Memorial Town Hall<o:p></o:p></span></p>
<p class="MsoNormal"><span style="mso-ligatures:none">7 Main Street, Whitinsville, MA 01588<o:p></o:p></span></p>
<p class="MsoNormal"><span style="mso-ligatures:none"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="mso-ligatures:none"><a href="http://www.northbridgemass.org">www.northbridgemass.org</a>
<o:p></o:p></span></p>
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<p class="MsoNormal"><o:p> </o:p></p>
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<p class="MsoNormal"><b><span style="mso-ligatures:none">From:</span></b><span style="mso-ligatures:none"> MassPlanners <<a href="mailto:massplanners-bounces@masscptc.org">massplanners-bounces@masscptc.org</a>>
<b>On Behalf Of </b>Barbara Carboni via MassPlanners<br>
<b>Sent:</b> Thursday, March 02, 2023 10:30 AM<br>
<b>To:</b> <a href="mailto:MassPlanners@masscptc.org">MassPlanners@masscptc.org</a>;
<a href="mailto:massplanners-request@masscptc.org">massplanners-request@masscptc.org</a><br>
<b>Subject:</b> [Massplanners] deadline for filing materials?<o:p></o:p></span></p>
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<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">Good morning all:<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">I know this was discussed at some point within the last year or two –<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">The Planning Board is considering adopting a policy to address the practice of applicants and others submitting materials right up to the time/date of a hearing, which is quite burdensome to our administrative assistant (as well as depriving
board members a reasonable opportunity to review the materials). The concept is that materials submitted after XXX would not be considered at the meeting. There was discussion around what an acceptable interval would be – 48 hours before hearing; 24 hours
before hearing; noon the day before hearing, etc. <o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">Does anyone have a policy like this (or other strategy)? As previously discussed, it’s easy to adopt a policy; not so easy to stick to it.
<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">Thanks,<o:p></o:p></p>
<p class="MsoNormal">Barbara<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal"><span style="mso-ligatures:none">Barbara Carboni AICP<o:p></o:p></span></p>
<p class="MsoNormal"><span style="mso-ligatures:none">Truro Town Planner and Land Use Counsel<o:p></o:p></span></p>
<p class="MsoNormal"><span style="mso-ligatures:none">(508) 214 0928<o:p></o:p></span></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal"><span style="mso-ligatures:none">This communication may contain privileged or other confidential information. If you are not the intended recipient, or believe that you have received this communication in error, please do not print, copy,
retransmit, disseminate, or otherwise use the information. Also, please indicate that to the sender and delete the copy you received. When writing or responding, please remember that the Secretary of State’s Office has determined that email is a public record.
Please take notice: All e-mail communications sent or received by persons using the Town of Truro network may be subject to disclosure under the Massachusetts Public Records Law (M.G.L. Chapter 66, Section 10) and the Federal Freedom of Information Act
<o:p></o:p></span></p>
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