[Massplanners] Special permit online applications

[Jennifer Gingras]

We use OpenGov (ViewPoint Cloud) and are using the PDF stamp tool in Adobe for the Clerk to "stamp" it and upload it back to Open Gov (ViewPoint Cloud).  It works for us!

Jenny Gingras
Town Planner
Town of Pepperell
Direct Line: 978-433-0336
https://town.pepperell.ma.us/260/Planning-Department


From: Gil Hilario <ghilario at nattleboro.com>
Sent: Wednesday, November 16, 2022 12:09 PM
To: Massachusetts Planners <MassPlanners at masscptc.org>
Cc: llind at cohassetma.org; Stephanie Davies <seniorplanner at cityofattleboro.us>; rmcallister at shrewsburyma.gov; Eric Twarog <eric.twarog at greenfield-ma.gov>; rwatchilla at townofware.com; Eric Twarog <eric.twarog at greenfield-ma.gov>
Subject: Re: [Massplanners] Special permit online applications

Thanks everyone. The conundrum I am having is while online applications are more efficient and easier, ultimately it is the applicant's responsibility to get their application stamped with the town clerk. It is their application; their money. I am weary of staff stamping applications on behalf of applicants that can have ramifications on important timelines. I'm not sure now but I remember case law supporting it is the applicant's responsibility to file and stamp with the clerk if their is an appeal and timelines come into play. I am going to attempt to figure out a system here where applicants can apply online, move forward, and they provide a copy of the stamped application to staff but we'll see if feasible. The state law isn't updated yet for a digital age.





Gil Hilario

Town Planner

Town of North Attleboro

43 South Washington St.

North Attleboro, MA 02760

Office:  508.699.0116

________________________________
From: Christopher McGoldrick <cmcgoldrick at shrewsburyma.gov<mailto:cmcgoldrick at shrewsburyma.gov>>
Sent: Wednesday, November 16, 2022 11:32 AM
To: Eric Twarog <eric.twarog at greenfield-ma.gov<mailto:eric.twarog at greenfield-ma.gov>>
Cc: Gil Hilario <ghilario at nattleboro.com<mailto:ghilario at nattleboro.com>>; Massachusetts Planners <MassPlanners at masscptc.org<mailto:MassPlanners at masscptc.org>>
Subject: Re: [Massplanners] Special permit online applications

Shrewsbury is also interested. Thank you.

On Wed, Nov 16, 2022 at 10:16 AM Eric Twarog via MassPlanners <massplanners at masscptc.org<mailto:massplanners at masscptc.org>> wrote:
The City of Greenfield is also interested.  Thank you.

Eric

On Wed, Nov 16, 2022 at 10:10 AM Gil Hilario via MassPlanners <massplanners at masscptc.org<mailto:massplanners at masscptc.org>> wrote:
To fellow MassPlanners,

North Attleboro has all of our building permits online. Planning is still paper applications. Of course we ask for everything electronically and do most of our recordkeeping there. We are having a discussion on whether to put special permit applications for planning & zoning online. The infamous town clerk stamp has come up. Just curious, how are municipalities doing special permit applications online? Or are you keeping them on paper? How do you handle the town clerk stamp for special permit applications? Does your office or the applicant get the town clerk stamp?

Thanks!!




Gil Hilario

Town Planner

Town of North Attleboro

43 South Washington St.

North Attleboro, MA 02760

Office:  508.699.0116
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Eric Twarog, AICP, Director
City of Greenfield
Department of Planning & Development
20 Sanderson Street, Room 203
14 Court Square (Mailing Address)
Greenfield, MA 01301
(413) 772-1549
eric.twarog at greenfield-ma.gov<mailto:eric.twarog at greenfield-ma.gov>
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