[Massplanners] Special permit online applications

[Andrew Groff]

Hi Gil -
Way out in the hinterlands here in Williamstown we follow a similar
procedure to Jenny in Pepperell. We use Open Gov and have a sign off within
the system for the Clerk.
Andrew

--
*Town of Williamstown*
Community Development Dept.
Andrew Groff, A.I.C.P.
Director
31 North Street
Williamstown, Mass. 01267
(413) 597-8284
-----------------
*The Secretary of the Commonwealth has determined that most e-mails to and
from municipal offices and officials are public records. Consequently,
confidentiality should not be expected.  *
On Thu, Nov 17, 2022 at 3:35 PM Jennifer Gingras via MassPlanners <
massplanners at masscptc.org> wrote:

> We use OpenGov (ViewPoint Cloud) and are using the PDF stamp tool in Adobe
> for the Clerk to “stamp” it and upload it back to Open Gov (ViewPoint
> Cloud).  It works for us!
>
>
>
> *Jenny Gingras*
>
> Town Planner
>
> Town of Pepperell
>
> Direct Line: 978-433-0336
>
> https://town.pepperell.ma.us/260/Planning-Department
>
>
>
>
>
> *From:* Gil Hilario <ghilario at nattleboro.com>
> *Sent:* Wednesday, November 16, 2022 12:09 PM
> *To:* Massachusetts Planners <MassPlanners at masscptc.org>
> *Cc:* llind at cohassetma.org; Stephanie Davies <
> seniorplanner at cityofattleboro.us>; rmcallister at shrewsburyma.gov; Eric
> Twarog <eric.twarog at greenfield-ma.gov>; rwatchilla at townofware.com; Eric
> Twarog <eric.twarog at greenfield-ma.gov>
> *Subject:* Re: [Massplanners] Special permit online applications
>
>
>
> Thanks everyone. The conundrum I am having is while online applications
> are more efficient and easier, ultimately it is the applicant's
> responsibility to get their application stamped with the town clerk. It is
> their application; their money. I am weary of staff stamping applications
> on behalf of applicants that can have ramifications on important timelines.
> I'm not sure now but I remember case law supporting it is the applicant's
> responsibility to file and stamp with the clerk if their is an appeal and
> timelines come into play. I am going to attempt to figure out a system here
> where applicants can apply online, move forward, and they provide a copy of
> the stamped application to staff but we'll see if feasible. The state law
> isn't updated yet for a digital age.
>
>
>
>
>
>
>
>
>
> *Gil Hilario *
>
> Town Planner
>
> Town of North Attleboro
>
> 43 South Washington St.
>
> North Attleboro, MA 02760
>
> Office:  508.699.0116
> ------------------------------
>
> *From:* Christopher McGoldrick <cmcgoldrick at shrewsburyma.gov>
> *Sent:* Wednesday, November 16, 2022 11:32 AM
> *To:* Eric Twarog <eric.twarog at greenfield-ma.gov>
> *Cc:* Gil Hilario <ghilario at nattleboro.com>; Massachusetts Planners <
> MassPlanners at masscptc.org>
> *Subject:* Re: [Massplanners] Special permit online applications
>
>
>
> Shrewsbury is also interested. Thank you.
>
>
>
> On Wed, Nov 16, 2022 at 10:16 AM Eric Twarog via MassPlanners <
> massplanners at masscptc.org> wrote:
>
> The City of Greenfield is also interested.  Thank you.
>
>
>
> Eric
>
>
>
> On Wed, Nov 16, 2022 at 10:10 AM Gil Hilario via MassPlanners <
> massplanners at masscptc.org> wrote:
>
> To fellow MassPlanners,
>
>
>
> North Attleboro has all of our building permits online. Planning is still
> paper applications. Of course we ask for everything electronically and do
> most of our recordkeeping there. We are having a discussion on whether to
> put special permit applications for planning & zoning online. The infamous
> town clerk stamp has come up. Just curious, how are municipalities doing
> special permit applications online? Or are you keeping them on paper? How
> do you handle the town clerk stamp for special permit applications? Does
> your office or the applicant get the town clerk stamp?
>
>
>
> Thanks!!
>
>
>
>
>
>
>
> *Gil Hilario *
>
> Town Planner
>
> Town of North Attleboro
>
> 43 South Washington St.
>
> North Attleboro, MA 02760
>
> Office:  508.699.0116
>
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>
>
>
>
> --
>
> *Eric Twarog, AICP, Director*
>
> City of Greenfield
>
> Department of Planning & Development
>
> 20 Sanderson Street, Room 203
>
> 14 Court Square (Mailing Address)
>
> Greenfield, MA 01301
>
> (413) 772-1549
>
> eric.twarog at greenfield-ma.gov
>
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