[Massplanners] Planning Board Policy for Submission of Meeting Materials

[B]

One additional add:  time needs should account for your various peer review
consulting review time.  Though the board must approve specific
consultants, some will take the recommendation of the involved department,
who may be more in direct contact.  Examples: Engineers of record who built
and host the town's water hydraulic model; stormwater management that may
impact a ConCom permit, etc.  So the depaetments and engineers may need to
give advice as to their review time needs.

Also, it seems a trend is developing where all sunmittals and documents are
posted for the public ahead of meetings. So the public also would need time
to review in advance of the meeting.

Just some thoughts.

On Thu, Jan 25, 2024, 9:21 AM B <bfitzgerald.ma at gmail.com> wrote:

> Agreed if information is not submitted enough in advance, it should be
> continued.
>
> A question--what if the next meering will be past the constructive grant
> period?  I was always told you should get a letter from the applicant
> agreeing to extend the constructive grant period, and accept it at that
> upcoming meeting.  If they aren't willing to do that, I guess them the
> Board ought to deny it due to lack if information.
>
> Violation of the Board's policy would be another reason to deny, but the
> applicant may argue state law trumps a board's policy. Especially if it's
> looking like the project has a low probability of being approved.
>
> Our legal friends on this may have different advice.
>
> Bill Fitzgerald
> Retired public works/planning and community development/environmental
> advocate
>
>
> On Wed, Jan 24, 2024, 12:19 PM John Charbonneau via MassPlanners <
> massplanners at masscptc.org> wrote:
>
>> Everyone,
>>
>>
>>
>> The Planning Board in Rutland recently established a policy that any
>> materials or documents that are to be considered at an upcoming meeting are
>> required to be received a minimum of seven (7) days prior to the meeting in
>> question.  This allows adequate time for the Board, staff, abutters and
>> representatives on the other side of the project to review the materials
>> rather than receiving them the day before the meeting or at the meeting
>> itself, allowing for more productive discussions.  I’m sure most of you
>> have received emails in the hours prior to a meeting with the expectation
>> that they will be received and provided to the Board that evening.
>>
>>
>>
>> What other town’s Planning Boards have adopted a similar policy?  Thank
>> you in advance for your assistance!
>>
>>
>>
>> John
>>
>>
>>
>> *John Charbonneau*
>>
>>
>>
>>
>> *Town Planner & Community Development Coordinator Town of Rutland 246
>> Main Street Rutland, MA 01543 (508) 886-4100 x3001*
>>
>>
>> --
>> MassPlanners mailing list
>> MassPlanners at masscptc.org
>> http://masscptc.org/mailman/listinfo/massplanners_masscptc.org
>>
>
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