[Massplanners] MassPlanners Digest, Vol 33, Issue 17

[Corrin Meise-Munns]

Longmeadow's requirements are lighter and I am interested to hear if
your Town Counsel has provided an opinion on the hard time limit to provide
material. Our Planning Board has deadlines requiring "all application
materials" be delivered a certain number of business days prior to the
meeting at which the application will be discussed. Seven days is the
minimum (for lighter applications) while Site Plan Review requires 20 days.
Of course, applicants still supply supplementary materials up to the time
of the meeting. To address this, the Board recently amended their Rules and
Regulations with the following:

To the extent feasible, all documents being used as part of the posted
> meeting must be distributed in advance of the meeting. At meetings where
> documents are presented for the first time at the meeting, remote
> participants must have the ability to view those documents during the
> meeting, either through remote video connections or by distribution via
> email or link while the meeting is in progress. If Planning Board members
> who are participating remotely are unable to have access to documents or
> exhibits introduced at the meeting, or if new information is presented for
> the first time at the meeting, the Planning Board may decide not to act on
> that issue during that meeting, subject to deadlines for action.
>

Corrin Meise-Munns
Assistant Town Manager / Director of Planning & Community Development
Town of Longmeadow

On Thu, Jan 25, 2024 at 12:00 PM <massplanners-request at masscptc.org> wrote:

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> Today's Topics:
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>    1. Planning Board Policy for Submission of Meeting Materials
>       (John Charbonneau)
>
> ----------------------------------------------------------------------
>
> Message: 1
> Date: Wed, 24 Jan 2024 17:17:30 +0000
> From: John Charbonneau <jcharbonneau at townofrutland.org>
> To: "MassPlanners at masscptc.org" <massplanners at masscptc.org>
> Subject: [Massplanners] Planning Board Policy for Submission of
>         Meeting Materials
> Message-ID:
>         <
> IA1PR18MB5515839C3A15FEDAE08B79DADF7B2 at IA1PR18MB5515.namprd18.prod.outlook.com
> >
>
> Content-Type: text/plain; charset="us-ascii"
>
> Everyone,
>
> The Planning Board in Rutland recently established a policy that any
> materials or documents that are to be considered at an upcoming meeting are
> required to be received a minimum of seven (7) days prior to the meeting in
> question.  This allows adequate time for the Board, staff, abutters and
> representatives on the other side of the project to review the materials
> rather than receiving them the day before the meeting or at the meeting
> itself, allowing for more productive discussions.  I'm sure most of you
> have received emails in the hours prior to a meeting with the expectation
> that they will be received and provided to the Board that evening.
>
> What other town's Planning Boards have adopted a similar policy?  Thank
> you in advance for your assistance!
>
> John
>
> John Charbonneau
> Town Planner & Community Development Coordinator
> Town of Rutland
> 246 Main Street
> Rutland, MA 01543
> (508) 886-4100 x3001
>
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> --
*Corrin Meise-Munns* *(she/her)*
Assistant Town Manager / Director of Planning & Community Development
Town of Longmeadow, MA
(413) 565-4110
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