[Massplanners] Planning Board Policy for Submission of Meeting Materials

[Daniel Fortier]

The big question is who is providing the information. The applicant, one
week is appropriate. The public can present their comments at the hearing,
that is what it is for. A caveat, the Boards often wanted to hear the
applicants response to the staff report. This might result in presentation
of modified plans during the hearing,  with the recognition that the Board
may choose to continue the hearing to allow closer review of the changes.

Remember, it is a hearing, an opportunity to get comments and exchange
thoughts. Shutting the door on back and forth really minimizes the public
process.


Dan Fortier, AICP
Retired Planner

On Thu, Jan 25, 2024, 5:46 AM Harry LaCortiglia via MassPlanners <
massplanners at masscptc.org> wrote:

> That's the firm policy in Georgetown.
>
> One week prior, or it doesn't get discussed at the meeting.
>
> Period.
>
> No one likes to have a 30 page report dropped into their inbox at 5PM, for
> a meeting to be held at 7:00.
> H. LaCortiglia
> Georgetown Planning Board
>
>
> On 1/24/2024 12:17 PM, John Charbonneau via MassPlanners wrote:
>
> Everyone,
>
>
>
> The Planning Board in Rutland recently established a policy that any
> materials or documents that are to be considered at an upcoming meeting are
> required to be received a minimum of seven (7) days prior to the meeting in
> question.  This allows adequate time for the Board, staff, abutters and
> representatives on the other side of the project to review the materials
> rather than receiving them the day before the meeting or at the meeting
> itself, allowing forHearing more productive discussions.  I’m sure most
> of you have received emails in the hours prior to a meeting with the
> expectation that they will be received and provided to the Board that
> evening.
>
>
>
> What other town’s Planning Boards have adopted a similar policy?  Thank
> you in advance for your assistance!
>
>
>
> John
>
>
>
> *John Charbonneau*
>
>
>
>
> *Town Planner & Community Development Coordinator Town of Rutland 246 Main
> Street Rutland, MA 01543 (508) 886-4100 x3001*
>
>
>
> --
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>
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