[Massplanners] Hybrid Meetings

[Lois Barbour]

Hi,

The Norwell ZBA has been hybrid since the opportunity first presented itself a couple of years ago. The local cable channel provides volunteers who manage the equipment and any technical glitches. They also mute Zoom members of the public until the chair of a public hearing asks whether anyone on Zoom would like to speak.

We have had minimal problems. Our meetings are broadcast live, rebroadcast on cable, and available for streaming on Vimeo, courtesy of the local cable company. There is no board/committee/commission expertise required.

Good luck!

Lois S. Barbour, Chair
Norwell Zoning Board of Appeals


> On Jun 8, 2023, at 10:32 AM, Eric Twarog via MassPlanners <massplanners at masscptc.org> wrote:
> 
> Good Morning:
> 
> The City of Greenfield is also interested, thank you.
> 
> Eric
> 
> On Thu, Jun 8, 2023 at 10:29 AM Joseph Giniewicz via MassPlanners <massplanners at masscptc.org <mailto:massplanners at masscptc.org>> wrote:
> Good Morning,
> 
>  
> 
> We’re hoping to get feedback from other communities that have implemented a hybrid meeting format for Land Use Boards (i.e. Planning, ZBA and Conservation) and would like to hear how your experience has been (both the positive and the negative) as well as how you have addressed some of the immediate questions that come to mind, such as:
> 
>  
> 
> How many staff person(s) do you have facilitating the meeting?
> Is the Chair responsible for facilitating any of the virtual portion? Otherwise, who is facilitating the virtual portion and the in-person portion of the meeting?
> Have you had technical issues during a public hearing?
> If you weren’t able to address the issue in short order, was the hearing continued?
> Again if technical issues arose and no immediate solution presented itself, was everything else subsequent on the agenda continued as well?
>  
> 
> Any feedback and best practices that you could share would be appreciated.
> 
>  
> 
> Thanks,
> 
> Joe  
> 
>  
> 
>  
> 
> Joseph Giniewicz, AICP
> 
> Town Planner
> 
> Town of Westford
> 
> 55 Main Street
> 
> Westford, MA  01886
> 
> 978-692-5524
> 
>  
> 
> 
> All email messages and attached content sent from and to this email account are public records unless qualified as an exemption under the Massachusetts Public Records Law 
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> 
> 
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> 
> -- 
> Eric Twarog, AICP, Director
> City of Greenfield
> Department of Planning & Development
> 20 Sanderson Street, Room 203
> 14 Court Square (Mailing Address)
> Greenfield, MA 01301
> (413) 772-1549
> eric.twarog at greenfield-ma.gov <mailto:eric.twarog at greenfield-ma.gov>-- 
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