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<p class="MsoNormal">Hi Kristina, <o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">In Sudbury we have been using a statement that is similar to #2 for most of the time that we have been meeting remotely.
<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
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<p class="MsoNormal">Respectfully, <o:p></o:p></p>
<p class="MsoNormal"><b><span style="font-size:16.0pt;font-family:"Ink Free";color:#4472C4">Adam<o:p></o:p></span></b></p>
<p class="MsoNormal"><b><o:p> </o:p></b></p>
<p class="MsoNormal">Adam R. Burney, MPA<o:p></o:p></p>
<p class="MsoNormal">Director of Planning & Community Development<o:p></o:p></p>
<p class="MsoNormal">278 Old Sudbury Rd. <o:p></o:p></p>
<p class="MsoNormal">Sudbury, MA 01776<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">P: 978.639.3398<o:p></o:p></p>
<p class="MsoNormal"><a href="mailto:burneya@sudbury.ma.us"><span style="color:#0563C1">burneya@sudbury.ma.us</span></a><o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal"><span style="font-size:12.0pt;color:black;background:white">Please remember when writing or responding, the Massachusetts Secretary of State has determined that e-mail is a public record.</span><span style="font-size:12.0pt;color:black"><br>
<span style="background:white"> </span><br>
</span><b><span style="font-family:"Ink Free";color:#538135;background:white">No trees were harmed in the sending of this email, however a large number of electrons were terribly inconvenienced. Please consider the environment when deciding to print this message.</span></b><b><span style="font-size:12.0pt;font-family:"Ink Free";color:black;background:white">
</span></b><b><span style="font-family:"Ink Free";color:#538135;background:white"><o:p></o:p></span></b></p>
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<p class="MsoNormal"><o:p> </o:p></p>
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<p class="MsoNormal"><b>From:</b> MassPlanners <massplanners-bounces@masscptc.org>
<b>On Behalf Of </b>Kristina Johnson via MassPlanners<br>
<b>Sent:</b> Wednesday, February 26, 2025 12:43 PM<br>
<b>To:</b> MassPlanners@masscptc.org<br>
<b>Subject:</b> [Massplanners] Guidance on Preparing Legal Ads/Remote Meeting Provisions<o:p></o:p></p>
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<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal"><span style="font-size:12.0pt;font-family:"Garamond",serif">Hello Planning Friends and Colleagues,<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:12.0pt;font-family:"Garamond",serif"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:12.0pt;font-family:"Garamond",serif">As you all know, the latest extension to allow for remote/hybrid meetings will sunset on March 31<sup>st</sup>. While there is pending legislation to permanently codify the ability
to hold remote and hybrid meeting, it’s highly doubtful ( my personal glass half empty opinion) that anything will be signed into law prior to next month.
<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:12.0pt;font-family:"Garamond",serif"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:12.0pt;font-family:"Garamond",serif">Because of the noticing requirement in Chapter 40A and the lack of local “newspapers in circulation”, the deadline for submitting a legal ad for publication is often one month
out. So for those of you who staff Boards that operate fully remote or hybrid, how have you been directed to structure your legal ads?
<o:p></o:p></span></p>
<ol style="margin-top:0in" start="1" type="1">
<li class="MsoListParagraph" style="margin-left:0in;mso-list:l1 level1 lfo3"><span style="font-size:12.0pt;font-family:"Garamond",serif">Hope for this best and assume that there will be action on remote meeting prior to March 31<sup>st</sup> . Although this
puts you in jeopardy of having to re-advertise and notice if there are no provisions in place for remote or hybrid meetings .<o:p></o:p></span></li><li class="MsoListParagraph" style="margin-left:0in;mso-list:l1 level1 lfo3"><span style="font-size:12.0pt;font-family:"Garamond",serif">A legal ad that has an “either fully-remote/hybrid or physical location”
<o:p></o:p></span></li><li class="MsoListParagraph" style="margin-left:0in;mso-list:l1 level1 lfo3"><span style="font-size:12.0pt;font-family:"Garamond",serif">Or the most conservative approach, having the legal ad state a physical location only for the meeting. And then subsequent
meetings after the initial opening of the public hearing can move back to fully-remote.
<o:p></o:p></span></li></ol>
<p class="MsoNormal"><span style="font-size:12.0pt;font-family:"Garamond",serif"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:12.0pt;font-family:"Garamond",serif">I hope by some “Festivus Miracle” that this email is rendered moot in the next week, and we don’t have to be consumed with thinking about how to prepare a legal notice.
<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:12.0pt;font-family:"Garamond",serif"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:12.0pt;font-family:"Garamond",serif">Kristina
<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:12.0pt;font-family:"Garamond",serif"><o:p> </o:p></span></p>
<p class="MsoNormal"><b><span style="font-family:"Lucida Handwriting"">Kristina Johnson</span></b><b><span style="font-family:"Lucida Calligraphy"">,</span>
</b><b><span style="font-family:"Cambria",serif">AICP<o:p></o:p></span></b></p>
<p class="MsoNormal"><span style="font-family:"Cambria",serif">Director of Planning and Community Development<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-family:"Cambria",serif">Town of Hudson, Massachusetts<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-family:"Cambria",serif">978-562-2989<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-family:"Cambria",serif"><a href="mailto:kjohnson@townofhudson.org">kjohnson@townofhudson.org</a><o:p></o:p></span></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
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