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<p class="MsoNormal">Sending it out again to correct the dates within the document. Please see below. Thanks!<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
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<p class="MsoNormal"><b><span style="color:#0C64C0;mso-ligatures:none">Jenny Gingras</span></b><span style="font-family:"Calibri",sans-serif;mso-ligatures:none"><o:p></o:p></span></p>
<p class="MsoNormal"><span style="color:#0C64C0;mso-ligatures:none">Director of Planning</span><span style="font-family:"Calibri",sans-serif;mso-ligatures:none"><o:p></o:p></span></p>
<p class="MsoNormal"><span style="color:#0C64C0;mso-ligatures:none">Direct (508) 871-5234</span><span style="font-family:"Calibri",sans-serif;mso-ligatures:none"><o:p></o:p></span></p>
<p class="MsoNormal"><span style="color:#0C64C0;background:white;mso-ligatures:none">Cell (508) 983-4920</span><span style="font-family:"Calibri",sans-serif;mso-ligatures:none"><o:p></o:p></span></p>
<p class="MsoNormal"><span style="color:#0C64C0;background:white;mso-ligatures:none"><a href="https://www.westboroughma.gov/planning"><span style="color:blue">https://www.westboroughma.gov/planning</span></a></span><span style="color:black;background:white;mso-ligatures:none"> </span><span style="font-size:12.0pt;mso-ligatures:none"><o:p></o:p></span></p>
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<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
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<p class="MsoNormal"><b><span style="font-family:"Calibri",sans-serif;mso-ligatures:none">From:</span></b><span style="font-family:"Calibri",sans-serif;mso-ligatures:none"> Jennifer Gingras
<br>
<b>Sent:</b> Monday, January 27, 2025 10:23 AM<br>
<b>To:</b> <a href="mailto:massplanners@masscptc.org">massplanners@masscptc.org</a><br>
<b>Subject:</b> Westborough RFQ for Downtown Sign Bylaw<o:p></o:p></span></p>
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<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal"><b>Request for Quote (RFQ)<o:p></o:p></b></p>
<p class="MsoNormal"><b>Sign Bylaw update for Downtown<o:p></o:p></b></p>
<p class="MsoNormal"><b><o:p> </o:p></b></p>
<p class="MsoNormal"><b>Date of Release: January 27, 2025 <o:p></o:p></b></p>
<p class="MsoNormal"><b>
<o:p></o:p></b></p>
<p class="MsoNormal"><b>Town of Westborough is requesting quotes for the following Goods or Services:<o:p></o:p></b></p>
<p class="MsoNormal"><b><o:p> </o:p></b></p>
<p class="MsoNormal">The Town of Westborough is soliciting bids from qualified firms to update the Town’s downtown sign bylaw. The goals of this project are to update the sign bylaw to reflect the most up to date case law, to review and streamline the permitting
and review process for signage, to make it easy for downtown businesses to understand our requirements, and to embrace and allow for creativity and emerging technologies in sign design.
<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">The Proposer will be supported by the Westborough Planning Department Staff throughout this process. The Town of Westborough has allocated up to $20,000 for this service. The Town would like to complete this work within 6-months of the
start of the contract, with the possibility of an extension, as needed. <o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal"><b>Scope of Work:</b><o:p></o:p></p>
<p class="MsoNormal" style="margin-bottom:12.0pt">The selected firm shall perform the following tasks as part of the project:<b><o:p></o:p></b></p>
<p class="MsoNormal"><b>Task 1: Community and Stakeholder Engagement<o:p></o:p></b></p>
<p class="MsoNormal">The proposer will meet with Town Staff to discuss goals for the process. The proposer will submit a schedule and deliverables.<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal"><b>Task 2: Review of Existing Regulations and Review/Approval Practices
<o:p></o:p></b></p>
<p class="MsoNormal">The proposer will conduct a review of existing conditions and provide a brief summary of recommended considerations. The proposer will submit a draft analysis to Town Staff.<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal"><b>Task 3: Best Practices and Model Signage Regulations <o:p>
</o:p></b></p>
<p class="MsoNormal">The proposer will research best practices and model signage regulations that respond to specific gaps and deficiencies in existing signage bylaw and review/approval practices. A brief memorandum or report will be provided that identifies
a range of signs and attributes (definitions, size, shape, location, illumination, temporary signage etc.) that the Town may want to consider allowing by-right, allowing by special permit, or not allowing. The proposer will also develop illustrious presentation
materials that can be used for further public engagement. <o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal"><b>Task 4: Draft Sign Bylaw<o:p></o:p></b></p>
<p class="MsoNormal">The proposer will complete a draft sign bylaw update including updating text. The Town has a strong preference for the proposer to create tables and illustrations as part of the sign bylaw to help the public understand the sign bylaw. The
proposer will also develop a brief memorandum and a presentation with a summary of proposed changes. At least two rounds of revisions are expected between Town staff and the proposer.
<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal"><b>Task 5: Final Sign Ordinance <o:p></o:p></b></p>
<p class="MsoNormal">The proposer will draft a final version of the bylaw with supporting documentation and presentations to be used to support consideration by the Planning Board and Town Meeting.
<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal"><b>Qualifications:<o:p></o:p></b></p>
<p class="MsoNormal">Interested firms should possess the following qualifications:<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<ol style="margin-top:0in" start="1" type="1">
<li class="MsoNormal" style="mso-list:l3 level1 lfo3">Experience in drafting sign bylaws/ordinances, and community engagement initiatives for similar Massachusetts-based towns to Westborough. <o:p></o:p></li><li class="MsoNormal" style="mso-list:l3 level1 lfo3">Strong project management skills and the ability to coordinate multiple stakeholders and deliver projects on time and within budget.<o:p></o:p></li><li class="MsoNormal" style="mso-list:l3 level1 lfo3">Commitment to diversity, equity, and inclusion principles in the signage design process.<o:p></o:p></li></ol>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal"><b>Submission Requirements:<o:p></o:p></b></p>
<p class="MsoNormal">Interested firms must submit the following information in response to this RFQ:<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<ol style="margin-top:0in" start="1" type="1">
<li class="MsoNormal" style="mso-list:l5 level1 lfo6">Company profile, including relevant experience and qualifications.<o:p></o:p></li><li class="MsoNormal" style="mso-list:l5 level1 lfo6">Proposed approach and methodology for the project.<o:p></o:p></li><li class="MsoNormal" style="mso-list:l5 level1 lfo6">Estimated project timeline, budget, and proposed fee structure.<o:p></o:p></li></ol>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal"><b>Submission Deadline:<o:p></o:p></b></p>
<p class="MsoNormal">Qualifications must be submitted electronically to the Town of Westborough Planning Department no later than<b>
<u>February 14, 2025</u></b>. Late submissions will not be considered.<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal"><b>Evaluation Criteria:<o:p></o:p></b></p>
<p class="MsoNormal">Proposals will be evaluated based on the following criteria:<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<ol style="margin-top:0in" start="1" type="1">
<li class="MsoNormal" style="mso-list:l1 level1 lfo9">Qualifications and experience of the firm and key personnel.<o:p></o:p></li><li class="MsoNormal" style="mso-list:l1 level1 lfo9">Creativity and innovation in previous similar projects.<o:p></o:p></li><li class="MsoNormal" style="mso-list:l1 level1 lfo9">Alignment with Westborough's goals and objectives for community engagement, placemaking, and economic development.<o:p></o:p></li><li class="MsoNormal" style="mso-list:l1 level1 lfo9">Feasibility of the proposed approach and methodology.<o:p></o:p></li><li class="MsoNormal" style="mso-list:l1 level1 lfo9">Cost-effectiveness and value for money.<o:p></o:p></li></ol>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal"><b>Selection Process:<o:p></o:p></b></p>
<p class="MsoNormal">The Town of Westborough reserves the right to select the proposal that best meets the Town's needs and objectives. Shortlisted firms may be invited to participate in interviews or presentations as part of the selection process.<o:p></o:p></p>
<p class="MsoNormal"><b><o:p> </o:p></b></p>
<p class="MsoNormal"><b>Please attach the written submission on the company letterhead for the goods and services requested above with the proposed fee.<o:p></o:p></b></p>
<p class="MsoNormal"><b><o:p> </o:p></b></p>
<p class="MsoNormal"><b>You can submit this quote by email to <a href="mailto:Planning@westboroughma.gov">
Planning@westboroughma.gov</a>.<o:p></o:p></b></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">Thanks,<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
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<p class="MsoNormal"><b><span style="color:black">Jenny Gingras</span></b><span style="font-size:12.0pt;mso-ligatures:none"><o:p></o:p></span></p>
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<p class="MsoNormal"><span style="color:black">Director of Planning</span><span style="font-size:12.0pt"><o:p></o:p></span></p>
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<p class="MsoNormal"><span style="color:black">Town of Westborough</span><span style="font-size:12.0pt"><o:p></o:p></span></p>
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<p class="MsoNormal"><span style="color:black">45 West Main St.</span><span style="font-size:12.0pt"><o:p></o:p></span></p>
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<p class="MsoNormal"><span style="color:black">Westborough, MA 01581</span><span style="font-size:12.0pt"><o:p></o:p></span></p>
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<p class="MsoNormal"><span style="color:black">Office (508)366-3055</span><span style="font-size:12.0pt"><o:p></o:p></span></p>
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<p class="MsoNormal"><span style="color:black">Direct (508) 871-5234</span><span style="font-size:12.0pt"><o:p></o:p></span></p>
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<p class="MsoNormal"><span style="color:black">Cell (508) 983-4920</span><span style="font-size:12.0pt"><o:p></o:p></span></p>
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<p class="MsoNormal"><span style="color:black"><a href="https://www.westboroughma.gov/planning"><span style="color:blue">https://www.westboroughma.gov/planning</span></a> <o:p></o:p></span></p>
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<p class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto"><b><span style="color:black;mso-ligatures:none">Please be advised that the Massachusetts Secretary of State and the Massachusetts Attorney General consider e-mail to be a public
record, and therefore subject to the Massachusetts Public Records Law, M.G.L. c. 66 § 10.</span></b><span style="font-size:12.0pt;mso-ligatures:none"><o:p></o:p></span></p>
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