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<p class="MsoNormal"><span style="font-size:12.0pt;font-family:"Aptos",sans-serif">We’ve gotten into a good groove with hybrid meetings. Our higher profile boards (Select Board, Planning Board, Warrant Committee, School Committee) use the Zoom Webinar product.
This allows a good measure of control over remote meeting participants; unless you’re designated as a panelist or explicitly enabled to speak, you’re a view-only participant (no camera, no mic).
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<p class="MsoNormal"><span style="font-size:12.0pt;font-family:"Aptos",sans-serif"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:12.0pt;font-family:"Aptos",sans-serif">Each of our conference rooms is outfitted with a large video screen. Materials are presented through the Share Screen function on Zoom; either staff or applicants will bring
up materials on their laptop and share it on Zoom, which is also on the large presentation screen in the room.<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:12.0pt;font-family:"Aptos",sans-serif"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:12.0pt;font-family:"Aptos",sans-serif">When there’s an opportunity for public comment, we ask remote participants to use the Raise Hand function, which creates a queue in the Participants list. Staff usually monitors
this, while the chair keeps an eye on in-person participants who want to speak. <o:p>
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<p class="MsoNormal"><span style="font-size:12.0pt;font-family:"Aptos",sans-serif"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:12.0pt;font-family:"Aptos",sans-serif">Our local access television team handles the recording and live-streaming of meetings.
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<p class="MsoNormal"><span style="font-size:10.0pt;font-family:"Gill Sans MT",sans-serif;color:#538135;mso-ligatures:standardcontextual">Tim Czerwienski, AICP<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:10.0pt;font-family:"Gill Sans MT",sans-serif;mso-ligatures:standardcontextual">Director of Planning & Community Development<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:10.0pt;font-family:"Gill Sans MT",sans-serif;mso-ligatures:standardcontextual">Town of Milton
<b><span style="color:#538135">|</span></b> 525 Canton Avenue | Milton, Mass. 02186
<b><span style="color:#538135">|</span></b> 617-898-4847<o:p></o:p></span></p>
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<p class="MsoNormal"><b>From:</b> MassPlanners <massplanners-bounces@masscptc.org>
<b>On Behalf Of </b>Cassandra Thayer via MassPlanners<br>
<b>Sent:</b> Wednesday, September 11, 2024 3:18 PM<br>
<b>To:</b> massplanners@masscptc.org<br>
<b>Subject:</b> [Massplanners] Hybrid Board Meetings<o:p></o:p></p>
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<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal"><span style="font-size:12.0pt;font-family:"Aptos",sans-serif">[External Email- Use Caution]
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<p class="MsoNormal">Good Afternoon All, <o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">I’m looking for input from those communities who have implemented a hybrid format for their Planning and/or Zoning Board meetings. Cohasset’s Boards would like to switch from fully virtual to hybrid, but we’ve struggled with how best to
be able to share applicant materials to both those in person and those online. Any pros/cons, tips & tricks, or equipment recommendations would be helpful.
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<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">Best,<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
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<p class="MsoNormal"><span style="font-size:12.0pt"><img width="122" height="122" style="width:1.2708in;height:1.2708in" id="_x0000_i1027" src="cid:image001.jpg@01DB045F.7C3EB450"></span><span style="font-size:10.0pt;mso-ligatures:standardcontextual"><o:p></o:p></span></p>
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<p class="MsoNormal"><b><span style="font-size:14.0pt;color:#203864;mso-ligatures:standardcontextual">Cassandra Thayer<o:p></o:p></span></b></p>
<p class="MsoNormal"><span style="font-size:12.0pt;mso-ligatures:standardcontextual">Town Planner</span><span style="mso-ligatures:standardcontextual"><o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:9.0pt;mso-ligatures:standardcontextual">Pronouns: she/her<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:10.0pt;mso-ligatures:standardcontextual"><o:p> </o:p></span></p>
<p class="MsoNormal"><b><span lang="FR" style="font-size:10.0pt;color:#203864;mso-ligatures:standardcontextual">Phone</span></b><span lang="FR" style="font-size:10.0pt;color:#203864;mso-ligatures:standardcontextual">: 781-733-7045<o:p></o:p></span></p>
<p class="MsoNormal"><b><span lang="FR" style="font-size:10.0pt;color:#203864;mso-ligatures:standardcontextual">Email</span></b><span lang="FR" style="font-size:10.0pt;color:#203864;mso-ligatures:standardcontextual">:</span><span style="font-size:12.0pt;color:#203864;mso-ligatures:standardcontextual"><a href="mailto:cthayer@CohassetMA.gov">ct<span lang="FR" style="font-size:10.0pt">hayer@CohassetMA.gov</span></a></span><span lang="FR" style="font-size:10.0pt;color:#203864;mso-ligatures:standardcontextual"><o:p></o:p></span></p>
<p class="MsoNormal"><b><span lang="FR" style="font-size:10.0pt;color:#5B9BD5;mso-ligatures:standardcontextual"><o:p> </o:p></span></b></p>
<p class="MsoNormal"><span style="font-size:10.0pt;color:#203864;mso-ligatures:standardcontextual">41 Highland Ave<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:10.0pt;color:#203864;mso-ligatures:standardcontextual">Cohasset, MA 02025<o:p></o:p></span></p>
<p class="MsoNormal"><b><span style="font-size:10.0pt;color:#2F5496;mso-ligatures:standardcontextual"><a href="https://urldefense.proofpoint.com/v2/url?u=http-3A__www.cohassetma.org_&d=DwMFAg&c=euGZstcaTDllvimEN8b7jXrwqOf-v5A_CdpgnVfiiMM&r=EaWBFhlgouCM-eqEWgXO8um7Dw-706JXLWQdmGem7AY&m=DwatibdwHVBAb4EAWw3dLI9s5NFJVwlTOah8ezH_UKouuz6AULcJe_8tK_b0xN22&s=I6dMFqhtgpDn-Q4BCwC9TUoXvgOD5WS77Yk5IfDGMIo&e="><span style="color:blue">www.cohassetma.org</span></a>
<o:p></o:p></span></b></p>
<p class="MsoNormal"><a href="https://urldefense.proofpoint.com/v2/url?u=https-3A__www.facebook.com_townofcohasset&d=DwMFAg&c=euGZstcaTDllvimEN8b7jXrwqOf-v5A_CdpgnVfiiMM&r=EaWBFhlgouCM-eqEWgXO8um7Dw-706JXLWQdmGem7AY&m=DwatibdwHVBAb4EAWw3dLI9s5NFJVwlTOah8ezH_UKouuz6AULcJe_8tK_b0xN22&s=GwXHEkH1bUy7VCJPGLIVtf1Cmp-KhXKWNDdMsNSaI-k&e="><span style="font-size:10.0pt;font-family:"Arial",sans-serif;color:windowtext;text-decoration:none"><img border="0" width="19" height="19" style="width:.1979in;height:.1979in" id="Picture_x0020_2" src="cid:image002.jpg@01DB045F.7C3EB450" alt="Facebook"></span></a><span style="font-size:10.0pt;font-family:"Arial",sans-serif;mso-ligatures:standardcontextual"> </span><a href="https://urldefense.proofpoint.com/v2/url?u=https-3A__www.youtube.com_user_TownofCohasset&d=DwMFAg&c=euGZstcaTDllvimEN8b7jXrwqOf-v5A_CdpgnVfiiMM&r=EaWBFhlgouCM-eqEWgXO8um7Dw-706JXLWQdmGem7AY&m=DwatibdwHVBAb4EAWw3dLI9s5NFJVwlTOah8ezH_UKouuz6AULcJe_8tK_b0xN22&s=90NII7QHnuTgRZhXJzewrxkPQttFQ-IQZ9brT1-pjpo&e="><span style="font-size:10.0pt;font-family:"Arial",sans-serif;color:windowtext;text-decoration:none"><img border="0" width="19" height="19" style="width:.1979in;height:.1979in" id="Picture_x0020_1" src="cid:image003.png@01DB045F.7C3EB450"></span></a><span style="font-size:12.0pt;mso-ligatures:standardcontextual"><o:p></o:p></span></p>
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<p class="MsoNormal"><span style="font-size:12.0pt;mso-ligatures:standardcontextual"><a href="https://urldefense.proofpoint.com/v2/url?u=https-3A__outlook.office.com_bookwithme_user_0fd97ed753a7451d99b1cef98822fbfb-40cohassetma.gov_meetingtype_MrO6NJR96UCXwErxU3FOiQ2-3Fanonymous-26ep-3Dmlink&d=DwMFAg&c=euGZstcaTDllvimEN8b7jXrwqOf-v5A_CdpgnVfiiMM&r=EaWBFhlgouCM-eqEWgXO8um7Dw-706JXLWQdmGem7AY&m=DwatibdwHVBAb4EAWw3dLI9s5NFJVwlTOah8ezH_UKouuz6AULcJe_8tK_b0xN22&s=CunK8noM1g5cJU2Hyrl5C0vSM4zOBkx5-Gd7vjfbdwk&e=">Book
an appointment with me</a><o:p></o:p></span></p>
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