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<p class="MsoNormal"><span style="font-size:11.0pt">Hi All,<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt">In my experience, it’s helpful to lay out a schedule in order to manage expectations for applicants, and ensure staff know what needs to be done when.
<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt">Boards in the towns I’ve worked for have left this up to me – see attached. Typically I post a PDF of it online, distribute it to staff, and make sure all the usual suspects are aware of it.
<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt">Feel free to use it!<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt">Best wishes,<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt"><o:p> </o:p></span></p>
<p class="MsoNormal"><b><span style="font-family:"Garamond",serif">Julie Mercier, AICP, LEED AP<o:p></o:p></span></b></p>
<p class="MsoNormal"><span style="font-family:"Garamond",serif">Town Planner (Carlisle’s first!)<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-family:"Garamond",serif"><a href="mailto:jmercier@carlislema.gov"><span style="color:#0563C1">jmercier@carlislema.gov</span></a><o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-family:"Garamond",serif">978.759.7636<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-family:"Garamond",serif"><o:p> </o:p></span></p>
<p class="MsoNormal"><u><span style="font-family:"Garamond",serif">My Office Hours</span></u><span style="font-family:"Garamond",serif">:<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-family:"Garamond",serif">Mon, Wed, Thurs 8:00AM - 3:00PM<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-family:"Garamond",serif">Tues 7:00AM - 7:00PM<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt"><o:p> </o:p></span></p>
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<p class="MsoNormal"><b><span style="font-size:11.0pt;font-family:"Calibri",sans-serif">From:</span></b><span style="font-size:11.0pt;font-family:"Calibri",sans-serif"> Daniel Fortier <daniel.j.fortier@gmail.com>
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<b>Sent:</b> Thursday, January 25, 2024 7:20 AM<br>
<b>To:</b> Harry LaCortiglia <hlacortiglia@comcast.net><br>
<b>Cc:</b> Listserv (massplanners@masscptc.org) <massplanners@masscptc.org><br>
<b>Subject:</b> Re: [Massplanners] Planning Board Policy for Submission of Meeting Materials<o:p></o:p></span></p>
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<p class="MsoNormal"><o:p> </o:p></p>
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<p class="MsoNormal">The big question is who is providing the information. The applicant, one week is appropriate. The public can present their comments at the hearing, that is what it is for. A caveat, the Boards often wanted to hear the applicants response
to the staff report. This might result in presentation of modified plans during the hearing, with the recognition that the Board may choose to continue the hearing to allow closer review of the changes.<o:p></o:p></p>
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<p class="MsoNormal"><o:p> </o:p></p>
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<p class="MsoNormal">Remember, it is a hearing, an opportunity to get comments and exchange thoughts. Shutting the door on back and forth really minimizes the public process.<o:p></o:p></p>
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<p class="MsoNormal"><o:p> </o:p></p>
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<p class="MsoNormal"><o:p> </o:p></p>
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<p class="MsoNormal">Dan Fortier, AICP<o:p></o:p></p>
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<p class="MsoNormal">Retired Planner <o:p></o:p></p>
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<p class="MsoNormal"><o:p> </o:p></p>
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<p class="MsoNormal">On Thu, Jan 25, 2024, 5:46<span style="font-family:"Arial",sans-serif"> </span>AM Harry LaCortiglia via MassPlanners <<a href="mailto:massplanners@masscptc.org">massplanners@masscptc.org</a>> wrote:<o:p></o:p></p>
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<p><span style="font-size:13.5pt;font-family:"Times New Roman",serif">That's the firm policy in Georgetown.
</span><o:p></o:p></p>
<p><span style="font-size:13.5pt;font-family:"Times New Roman",serif">One week prior, or it doesn't get discussed at the meeting. </span><o:p></o:p></p>
<p><span style="font-size:13.5pt;font-family:"Times New Roman",serif">Period.</span><o:p></o:p></p>
<p><span style="font-size:13.5pt;font-family:"Times New Roman",serif">No one likes to have a 30 page report dropped into their inbox at 5PM, for a meeting to be held at 7:00.</span><o:p></o:p></p>
<p class="MsoNormal"><span style="font-size:13.5pt;font-family:"Times New Roman",serif">H. LaCortiglia</span><br>
<span style="font-size:13.5pt;font-family:"Times New Roman",serif">Georgetown Planning Board</span><o:p></o:p></p>
<p><o:p> </o:p></p>
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<p class="MsoNormal">On 1/24/2024 12:17 PM, John Charbonneau via MassPlanners wrote:<o:p></o:p></p>
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<p class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto">Everyone,<o:p></o:p></p>
<p class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto"> <o:p></o:p></p>
<p class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto">The Planning Board in Rutland recently established a policy that any materials or documents that are to be considered at an upcoming meeting are required to be received a minimum
of seven (7) days prior to the meeting in question. This allows adequate time for the Board, staff, abutters and representatives on the other side of the project to review the materials rather than receiving them the day before the meeting or at the meeting
itself, allowing forHearing more productive discussions. I’m sure most of you have received emails in the hours prior to a meeting with the expectation that they will be received and provided to the Board that evening.<o:p></o:p></p>
<p class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto"> <o:p></o:p></p>
<p class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto">What other town’s Planning Boards have adopted a similar policy? Thank you in advance for your assistance!<o:p></o:p></p>
<p class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto"> <o:p></o:p></p>
<p class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto">John<o:p></o:p></p>
<p class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto"> <o:p></o:p></p>
<p class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto"><b><span style="font-size:14.0pt;font-family:"Brush Script MT";color:#600000">John Charbonneau</span></b>
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<b><span style="font-size:10.0pt">Town Planner & Community Development Coordinator<br>
Town of Rutland<br>
246 Main Street<br>
Rutland, MA 01543<br>
(508) 886-4100 x3001</span></b><o:p></o:p></p>
<p class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto"> <o:p></o:p></p>
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<p class="MsoNormal"><o:p> </o:p></p>
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<p class="MsoNormal">-- <br>
MassPlanners mailing list<br>
<a href="mailto:MassPlanners@masscptc.org" target="_blank">MassPlanners@masscptc.org</a><br>
<a href="http://masscptc.org/mailman/listinfo/massplanners_masscptc.org" target="_blank">http://masscptc.org/mailman/listinfo/massplanners_masscptc.org</a><o:p></o:p></p>
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