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--></style></head><body lang="EN-US" link="blue" vlink="purple"><div class="WordSection1"><p class="MsoNormal"><span style="font-family:"Garamond",serif;color:#1f497d">To all,</span></p><p class="MsoNormal"><span style="font-family:"Garamond",serif;color:#1f497d"> </span></p><p class="MsoNormal"><span style="font-family:"Garamond",serif;color:#1f497d">We have a target of the Thursday before the Tuesday meeting. I use some judgement and speak to the Chair ahead of the meeting to gets his thoughts. I’m always speaking with applicants trying to figure out if their ready or not. It’s important to the Board, as well as, the public. Often times something might be submitted within the Board submittal window but I inform applicants don’t expect much feedback when it’s not in by Thursday before the meeting. It’s really hard to keep to one hard and fast rule . </span></p><p class="MsoNormal"><span style="font-family:"Garamond",serif;color:#1f497d"> </span></p><p class="MsoNormal"><span style="font-family:"Garamond",serif;color:#1f497d">What’s really be the most effective is have check-ins with the Chair on the status of information between meetings and then ahead of the meeting discuss where things are. I also send out an agenda summary explaining where things are for each project. For the most part their never surprised on meeting night where things are.</span></p><p class="MsoNormal"><span style="font-family:"Garamond",serif;color:#1f497d"> </span></p><p class="MsoNormal"><span style="font-family:"Garamond",serif;color:#1f497d">Best,</span></p><p class="MsoNormal"><span style="font-family:"Garamond",serif;color:#1f497d"> </span></p><p class="MsoNormal"><span style="font-family:"Bookman Old Style",serif;color:#1f497d">Richard J. McCarthy, Jr.</span></p><p class="MsoNormal"><span style="font-family:"Bookman Old Style",serif;color:#1f497d">Town Planner</span></p><p class="MsoNormal"><span style="font-family:"Bookman Old Style",serif;color:#1f497d">1 Liberty Lane</span></p><p class="MsoNormal"><span style="font-family:"Bookman Old Style",serif;color:#1f497d">Norfolk, MA 02056</span></p><p class="MsoNormal"><span style="font-family:"Bookman Old Style",serif;color:#1f497d">508-440-2807</span></p><p class="MsoNormal"><span style="font-family:"Bookman Old Style",serif;color:#1f497d">Office Hours- Monday through Thursday 9am to 6pm</span></p><p class="MsoNormal"><span style="font-family:"Bookman Old Style",serif;color:#1f497d">Closed Fridays</span></p><p class="MsoNormal"><span style="font-family:"Bookman Old Style",serif;color:#1f497d"> </span></p><p class="MsoNormal"><b><span style="font-size:12.0pt;font-family:"Garamond",serif;color:red">As a reminder, please do not reply all to this email. If you have any questions or comments, email me directly. </span></b></p><p class="MsoNormal"><b><span style="font-size:12.0pt;font-family:"Garamond",serif;color:red"> </span></b></p><p class="MsoNormal" style="margin-bottom:12.0pt"><b><span style="font-size:12.0pt;font-family:"Garamond",serif;color:red">Please be advised that the Secretary of State has determined that e-mail sent by or received by municipal employees is a public record.</span></b><span style="font-size:12.0pt;font-family:"Times New Roman",serif;color:red"></span></p><p class="MsoNormal"><span style="font-family:"Bookman Old Style",serif;color:#1f497d"> </span></p><p class="MsoNormal"><span style="font-family:"Garamond",serif;color:#1f497d"> </span></p><p class="MsoNormal"><b>From:</b> MassPlanners <<a href="mailto:massplanners-bounces@masscptc.org">massplanners-bounces@masscptc.org</a>> <b>On Behalf Of </b>Daniel Fortier via MassPlanners<br><b>Sent:</b> Thursday, January 25, 2024 7:20 AM<br><b>To:</b> Harry LaCortiglia <<a href="mailto:hlacortiglia@comcast.net">hlacortiglia@comcast.net</a>><br><b>Cc:</b> Listserv (<a href="mailto:massplanners@masscptc.org">massplanners@masscptc.org</a>) <<a href="mailto:massplanners@masscptc.org">massplanners@masscptc.org</a>><br><b>Subject:</b> Re: [Massplanners] Planning Board Policy for Submission of Meeting Materials</p><p class="MsoNormal"> </p><div><p class="MsoNormal">The big question is who is providing the information. The applicant, one week is appropriate. The public can present their comments at the hearing, that is what it is for. A caveat, the Boards often wanted to hear the applicants response to the staff report. This might result in presentation of modified plans during the hearing, with the recognition that the Board may choose to continue the hearing to allow closer review of the changes.</p><div><p class="MsoNormal"> </p></div><div><p class="MsoNormal">Remember, it is a hearing, an opportunity to get comments and exchange thoughts. Shutting the door on back and forth really minimizes the public process.</p></div><div><p class="MsoNormal"> </p></div><div><p class="MsoNormal"> </p></div><div><p class="MsoNormal">Dan Fortier, AICP</p></div><div><p class="MsoNormal">Retired Planner </p></div></div><p class="MsoNormal"> </p><div><div><p class="MsoNormal">On Thu, Jan 25, 2024, 5:46 AM Harry LaCortiglia via MassPlanners <<a href="mailto:massplanners@masscptc.org">massplanners@masscptc.org</a>> wrote:</p></div><blockquote style="border:none;border-left:solid #cccccc 1.0pt;padding:0in 0in 0in 6.0pt;margin-left:4.8pt;margin-top:5.0pt;margin-right:0in;margin-bottom:5.0pt"><div><p><span style="font-size:13.5pt;font-family:"Times New Roman",serif">That's the firm policy in Georgetown. </span></p><p><span style="font-size:13.5pt;font-family:"Times New Roman",serif">One week prior, or it doesn't get discussed at the meeting. </span></p><p><span style="font-size:13.5pt;font-family:"Times New Roman",serif">Period.</span></p><p><span style="font-size:13.5pt;font-family:"Times New Roman",serif">No one likes to have a 30 page report dropped into their inbox at 5PM, for a meeting to be held at 7:00.</span></p><p class="MsoNormal"><span style="font-size:13.5pt;font-family:"Times New Roman",serif">H. LaCortiglia</span><br><span style="font-size:13.5pt;font-family:"Times New Roman",serif">Georgetown Planning Board</span></p><p> </p><div><p class="MsoNormal">On 1/24/2024 12:17 PM, John Charbonneau via MassPlanners wrote:</p></div><blockquote style="margin-top:5.0pt;margin-bottom:5.0pt"><div><p class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto"><span style="font-size:12.0pt">Everyone,</span></p><p class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto"><span style="font-size:12.0pt"> </span></p><p class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto"><span style="font-size:12.0pt">The Planning Board in Rutland recently established a policy that any materials or documents that are to be considered at an upcoming meeting are required to be received a minimum of seven (7) days prior to the meeting in question. This allows adequate time for the Board, staff, abutters and representatives on the other side of the project to review the materials rather than receiving them the day before the meeting or at the meeting itself, allowing forHearing more productive discussions. I’m sure most of you have received emails in the hours prior to a meeting with the expectation that they will be received and provided to the Board that evening.</span></p><p class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto"><span style="font-size:12.0pt"> </span></p><p class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto"><span style="font-size:12.0pt">What other town’s Planning Boards have adopted a similar policy? Thank you in advance for your assistance!</span></p><p class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto"><span style="font-size:12.0pt"> </span></p><p class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto"><span style="font-size:12.0pt">John</span></p><p class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto"><span style="font-size:12.0pt"> </span></p><p class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto"><b><span style="font-size:14.0pt;font-family:"Brush Script MT";color:#600000">John Charbonneau</span></b> <br><b><span style="font-size:10.0pt">Town Planner & Community Development Coordinator<br>Town of Rutland<br>246 Main Street<br>Rutland, MA 01543<br>(508) 886-4100 x3001</span></b></p><p class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto"> </p></div><p class="MsoNormal"> </p></blockquote></div><p class="MsoNormal">-- <br>MassPlanners mailing list<br><a href="mailto:MassPlanners@masscptc.org" target="_blank">MassPlanners@masscptc.org</a><br><a href="http://masscptc.org/mailman/listinfo/massplanners_masscptc.org" target="_blank">http://masscptc.org/mailman/listinfo/massplanners_masscptc.org</a></p></blockquote></div></div></body></html>