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<p class="MsoNormal"><span style="font-family:"Cambria",serif;color:#1F497D">MAPC has some best practices and guidance for running a hybrid meeting. Here’s the link:
<a href="https://www.mapc.org/resource-library/hybrid-engagement/">https://www.mapc.org/resource-library/hybrid-engagement/</a><o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-family:"Cambria",serif;color:#1F497D"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-family:"Cambria",serif;color:#1F497D"><o:p> </o:p></span></p>
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<p class="MsoNormal"><b><span style="font-family:"Lucida Handwriting";color:#1F497D;mso-ligatures:none">Kristina Johnson</span></b><b><span style="font-family:"Lucida Calligraphy";color:#1F497D;mso-ligatures:none">,</span></b><b><span style="color:#1F497D;mso-ligatures:none">
</span></b><b><span style="font-family:"Cambria",serif;color:#1F497D;mso-ligatures:none">AICP<o:p></o:p></span></b></p>
<p class="MsoNormal"><span style="font-family:"Cambria",serif;color:#1F497D;mso-ligatures:none">Director of Planning and Community Development<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-family:"Cambria",serif;color:#1F497D;mso-ligatures:none">Town of Hudson, Massachusetts<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-family:"Cambria",serif;color:#1F497D;mso-ligatures:none">978-562-2989<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-family:"Cambria",serif;color:#1F497D;mso-ligatures:none"><a href="mailto:kjohnson@townofhudson.org"><span style="color:blue">kjohnson@townofhudson.org</span></a><o:p></o:p></span></p>
<p class="MsoNormal"><span style="color:#1F497D;mso-ligatures:none"><o:p> </o:p></span></p>
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<p class="MsoNormal"><span style="font-family:"Cambria",serif;color:#1F497D"><o:p> </o:p></span></p>
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<p class="MsoNormal"><b><span style="mso-ligatures:none">From:</span></b><span style="mso-ligatures:none"> MassPlanners <massplanners-bounces@masscptc.org>
<b>On Behalf Of </b>Joseph Giniewicz via MassPlanners<br>
<b>Sent:</b> Thursday, June 8, 2023 10:26 AM<br>
<b>To:</b> 'MassPlanners@masscptc.org' <MassPlanners@masscptc.org><br>
<b>Subject:</b> [Massplanners] Hybrid Meetings<o:p></o:p></span></p>
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<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">Good Morning,<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">We’re hoping to get feedback from other communities that have implemented a hybrid meeting format for Land Use Boards (i.e. Planning, ZBA and Conservation) and would like to hear how your experience has been (both the positive and the negative)
as well as how you have addressed some of the immediate questions that come to mind, such as:<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<ul style="margin-top:0in" type="disc">
<li class="MsoListParagraph" style="margin-left:5.25pt;mso-list:l0 level1 lfo3">How many staff person(s) do you have facilitating the meeting?<o:p></o:p></li><li class="MsoListParagraph" style="margin-left:5.25pt;mso-list:l0 level1 lfo3">Is the Chair responsible for facilitating any of the virtual portion? Otherwise, who is facilitating the virtual portion and the in-person portion of the meeting?<o:p></o:p></li><li class="MsoListParagraph" style="margin-left:5.25pt;mso-list:l0 level1 lfo3">Have you had technical issues during a public hearing?
<o:p></o:p></li></ul>
<p class="MsoListParagraph" style="margin-left:82.5pt;text-indent:-.25in;mso-list:l0 level2 lfo3">
<![if !supportLists]><span style="font-family:"Courier New""><span style="mso-list:Ignore">o<span style="font:7.0pt "Times New Roman"">
</span></span></span><![endif]>If you weren’t able to address the issue in short order, was the hearing continued?<o:p></o:p></p>
<p class="MsoListParagraph" style="margin-left:82.5pt;text-indent:-.25in;mso-list:l0 level2 lfo3">
<![if !supportLists]><span style="font-family:"Courier New""><span style="mso-list:Ignore">o<span style="font:7.0pt "Times New Roman"">
</span></span></span><![endif]>Again if technical issues arose and no immediate solution presented itself, was everything else subsequent on the agenda continued as well?<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">Any feedback and best practices that you could share would be appreciated.<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">Thanks,<o:p></o:p></p>
<p class="MsoNormal">Joe <o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal"><span style="mso-ligatures:none">Joseph Giniewicz, AICP<o:p></o:p></span></p>
<p class="MsoNormal"><span style="mso-ligatures:none">Town Planner<o:p></o:p></span></p>
<p class="MsoNormal"><span style="mso-ligatures:none">Town of Westford<o:p></o:p></span></p>
<p class="MsoNormal"><span style="mso-ligatures:none">55 Main Street<o:p></o:p></span></p>
<p class="MsoNormal"><span style="mso-ligatures:none">Westford, MA 01886<o:p></o:p></span></p>
<p class="MsoNormal"><span style="mso-ligatures:none">978-692-5524<o:p></o:p></span></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal"><span style="mso-ligatures:none"><o:p> </o:p></span></p>
<div style="border:solid maroon 1.5pt;padding:8.0pt 8.0pt 8.0pt 8.0pt" id="example1">
<p>All email messages and attached content sent from and to this email account are public records unless qualified as an exemption under the Massachusetts Public Records Law
<br>
See <a href="https://linkprotect.cudasvc.com/url?a=http%3a%2f%2fwww.sec.state.ma.us%2fpre%2fpreidx.htm.&c=E,1,ggVFkPM51C8EWt1yafCV716k8ZL9ZJ2KWwtPKkft9NNR2_sm6bOhG0-PJX-73PnpQ3iPZ1YzJp4pKiR8jV1oh3uJGYVc3q2g0rFIVdnAIMgc8cH7QEIq&typo=1&ancr_add=1">
http://www.sec.state.ma.us/pre/preidx.htm</a>. <o:p></o:p></p>
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<p class="MsoNormal"><span style="mso-ligatures:none"><o:p> </o:p></span></p>
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