<html xmlns:v="urn:schemas-microsoft-com:vml" xmlns:o="urn:schemas-microsoft-com:office:office" xmlns:w="urn:schemas-microsoft-com:office:word" xmlns:m="http://schemas.microsoft.com/office/2004/12/omml" xmlns="http://www.w3.org/TR/REC-html40">
<head>
<meta http-equiv="Content-Type" content="text/html; charset=utf-8">
<meta name="Generator" content="Microsoft Word 15 (filtered medium)">
<!--[if !mso]><style>v\:* {behavior:url(#default#VML);}
o\:* {behavior:url(#default#VML);}
w\:* {behavior:url(#default#VML);}
.shape {behavior:url(#default#VML);}
</style><![endif]--><style><!--
/* Font Definitions */
@font-face
{font-family:"Cambria Math";
panose-1:2 4 5 3 5 4 6 3 2 4;}
@font-face
{font-family:Calibri;
panose-1:2 15 5 2 2 2 4 3 2 4;}
@font-face
{font-family:"Tw Cen MT";
panose-1:2 11 6 2 2 1 4 2 6 3;}
@font-face
{font-family:"Open Sans";
panose-1:2 11 6 6 3 5 4 2 2 4;}
@font-face
{font-family:"Segoe UI";
panose-1:2 11 5 2 4 2 4 2 2 3;}
/* Style Definitions */
p.MsoNormal, li.MsoNormal, div.MsoNormal
{margin:0in;
font-size:11.0pt;
font-family:"Calibri",sans-serif;}
a:link, span.MsoHyperlink
{mso-style-priority:99;
color:blue;
text-decoration:underline;}
span.gmailsignatureprefix
{mso-style-name:gmail_signature_prefix;}
span.EmailStyle20
{mso-style-type:personal-reply;
font-family:"Tw Cen MT",sans-serif;
color:#1F497D;
font-weight:normal;
font-style:normal;
text-decoration:none none;}
.MsoChpDefault
{mso-style-type:export-only;
font-size:10.0pt;}
@page WordSection1
{size:8.5in 11.0in;
margin:1.0in 1.0in 1.0in 1.0in;}
div.WordSection1
{page:WordSection1;}
--></style><!--[if gte mso 9]><xml>
<o:shapedefaults v:ext="edit" spidmax="1026" />
</xml><![endif]--><!--[if gte mso 9]><xml>
<o:shapelayout v:ext="edit">
<o:idmap v:ext="edit" data="1" />
</o:shapelayout></xml><![endif]-->
</head>
<body lang="EN-US" link="blue" vlink="purple" style="word-wrap:break-word">
<div class="WordSection1">
<p class="MsoNormal"><span style="font-size:12.0pt;font-family:"Tw Cen MT",sans-serif;color:#1F497D">Hi Corrin,<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:12.0pt;font-family:"Tw Cen MT",sans-serif;color:#1F497D"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:12.0pt;font-family:"Tw Cen MT",sans-serif;color:#1F497D">I’m sorry to hear about this as well. I am similarly glad that you are sharing this with the listserv – it’s an experience that many of us are likely familiar
with but which we all can get better at responding to.<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:12.0pt;font-family:"Tw Cen MT",sans-serif;color:#1F497D"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:12.0pt;font-family:"Tw Cen MT",sans-serif;color:#1F497D">I was going to share our group agreements guide as well, so thank you to Maureen for sharing that. You may also find some helpful information about responding
to this (and of course setting up your DEI committee – exciting to hear that!) at the MA DEI Coalition’s website:
<a href="https://www.mapc.org/resource-library/ma-municipal-dei-coalition/">https://www.mapc.org/resource-library/ma-municipal-dei-coalition/</a>. The Coalition is open to folks across the state, including future members of your Committee.<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:12.0pt;font-family:"Tw Cen MT",sans-serif;color:#1F497D"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:12.0pt;font-family:"Tw Cen MT",sans-serif;color:#1F497D">MAPC and the Community Engagement Department has facilitated several conversations like this with committee members. I’d be happy to touch base with you about
this if that would be helpful (or connect you with staff at MAPC who have also had these conversations).<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:12.0pt;font-family:"Tw Cen MT",sans-serif;color:#1F497D"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:12.0pt;font-family:"Tw Cen MT",sans-serif;color:#1F497D">One suggestion I might make (without knowing very much about what you’re planning to do or what the committee is like) is to have a conversation (one-on-one,
or with you and the chair) with the individual first explaining the issue and what your follow up will be. That has been an approach we have used in these conversations and has helped to ensure that the individual has the time/space to digest and learn.<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:12.0pt;font-family:"Tw Cen MT",sans-serif;color:#1F497D"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:12.0pt;font-family:"Tw Cen MT",sans-serif;color:#1F497D">All the best,<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:12.0pt;font-family:"Tw Cen MT",sans-serif;color:#1F497D"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:12.0pt;font-family:"Tw Cen MT",sans-serif;color:#1F497D">Christian Brandt, AICP<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:12.0pt;font-family:"Tw Cen MT",sans-serif;color:#1F497D">Interim Community Engagement Director<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:12.0pt;font-family:"Tw Cen MT",sans-serif;color:#1F497D">Metropolitan Area Planning Council<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:12.0pt;font-family:"Tw Cen MT",sans-serif;color:#1F497D"><a href="mailto:cbrandt@mapc.org">cbrandt@mapc.org</a>
<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:12.0pt;font-family:"Tw Cen MT",sans-serif;color:#1F497D"><o:p> </o:p></span></p>
<div>
<p class="MsoNormal"><span style="color:#1F497D"><img border="0" width="500" height="190" style="width:5.2083in;height:1.9791in" id="Picture_x0020_1" src="cid:image001.png@01D96232.4623D2E0"><o:p></o:p></span></p>
<p class="MsoNormal"><b><span style="font-family:"Open Sans",sans-serif;color:teal">Check out our
</span></b><a href="https://www.mapc.org/our-work/services-for-cities-towns/community-engagement/"><b><span style="font-family:"Open Sans",sans-serif;color:teal">Community Engagement Department</span></b></a><b><span style="font-family:"Open Sans",sans-serif;color:teal">
Website!<o:p></o:p></span></b></p>
</div>
<p class="MsoNormal"><span style="font-size:12.0pt;font-family:"Tw Cen MT",sans-serif;color:#1F497D"><o:p> </o:p></span></p>
<div>
<div style="border:none;border-top:solid #E1E1E1 1.0pt;padding:3.0pt 0in 0in 0in">
<p class="MsoNormal"><b>From:</b> MassPlanners <massplanners-bounces@masscptc.org>
<b>On Behalf Of </b>Maureen Pollock via MassPlanners<br>
<b>Sent:</b> Wednesday, March 29, 2023 11:22 AM<br>
<b>To:</b> Corrin Meise-Munns <cmeisemunns@longmeadow.org>; Jeff Lacy <ruralplanningassociates@crocker.com><br>
<b>Cc:</b> massplanners@masscptc.org<br>
<b>Subject:</b> Re: [Massplanners] Resources / Successful Examples on Addressing Microaggressions/Racist Language in Public Meetings<o:p></o:p></p>
</div>
</div>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">Hi Corrin, <o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">I am sorry to hear about your recent experience. I am glad that you are sharing this with the massplanners listserve.
<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">The Montague Planning Department has started to introduce group agreements at the beginning of all community engagement events. I think group agreements could easily apply to boards/committees.
<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">Group agreements are rules, intentions, or guidelines for behavior and interaction that are communally formulated and agreed upon. They are a useful tool for fostering participation, inclusivity, and habits of explicit consent and accountability.
<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">MAPC offers great guidelines on this. I recommend checking them out via this link:
<a href="http://www.mapc.org/wp-content/uploads/2021/12/MAPC_Group-Agreements-Guide_Final_Update.pdf">
www.mapc.org/wp-content/uploads/2021/12/MAPC_Group-Agreements-Guide_Final_Update.pdf</a>
<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">I hope this helps!<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">Sincerely,<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">Maureen <o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal" style="vertical-align:baseline"><b>Maureen Pollock (she/her/hers)</b> <span style="font-family:"Segoe UI",sans-serif"><o:p></o:p></span></p>
<p class="MsoNormal" style="vertical-align:baseline">Town Planner<o:p></o:p></p>
<p class="MsoNormal" style="vertical-align:baseline">Town of Montague<o:p></o:p></p>
<p class="MsoNormal" style="vertical-align:baseline">1 Avenue A<o:p></o:p></p>
<p class="MsoNormal" style="vertical-align:baseline"><span lang="FR">Montague, MA 01376</span><span lang="FR" style="font-family:"Segoe UI",sans-serif"><o:p></o:p></span></p>
<p class="MsoNormal" style="vertical-align:baseline"><b><span lang="FR">Phone</span></b><span lang="FR"> (413) 863-3200 x 112
</span><span lang="FR" style="font-family:"Segoe UI",sans-serif"><o:p></o:p></span></p>
<p class="MsoNormal" style="vertical-align:baseline"><b><span lang="FR">Web</span></b><span lang="FR">
</span><a href="http://www.montague-ma.gov/planning"><span lang="FR">www.montague-ma.gov/planning </span></a>
<span lang="FR"><o:p></o:p></span></p>
<p class="MsoNormal" style="vertical-align:baseline"><b>Email</b> <a href="mailto:Maureenp@montague-ma.gov">
Maureenp@montague-ma.gov</a> <span style="font-family:"Segoe UI",sans-serif"><o:p></o:p></span></p>
<p class="MsoNormal"><o:p> </o:p></p>
<div style="border:none;border-top:solid #E1E1E1 1.0pt;padding:3.0pt 0in 0in 0in">
<p class="MsoNormal"><b>From:</b> MassPlanners <<a href="mailto:massplanners-bounces@masscptc.org">massplanners-bounces@masscptc.org</a>>
<b>On Behalf Of </b>Corrin Meise-Munns via MassPlanners<br>
<b>Sent:</b> Wednesday, March 29, 2023 10:45 AM<br>
<b>To:</b> Jeff Lacy <<a href="mailto:ruralplanningassociates@crocker.com">ruralplanningassociates@crocker.com</a>><br>
<b>Cc:</b> <a href="mailto:massplanners@masscptc.org">massplanners@masscptc.org</a><br>
<b>Subject:</b> Re: [Massplanners] Resources / Successful Examples on Addressing Microaggressions/Racist Language in Public Meetings<o:p></o:p></p>
</div>
<p class="MsoNormal"><o:p> </o:p></p>
<div>
<p class="MsoNormal">Hi Jeff,<o:p></o:p></p>
<div>
<p class="MsoNormal"><o:p> </o:p></p>
</div>
<div>
<p class="MsoNormal">Thanks for your thoughts. To clarify, I meant the term "script" to mean something that the Chair reads verbatim at the start of each meeting, which would more set an intention for respectful dialogue than dictate the actual words people
should use. It would not be a script as in a menu of words that members were allowed to use. <o:p></o:p></p>
</div>
<div>
<p class="MsoNormal"><o:p> </o:p></p>
</div>
<div>
<p class="MsoNormal">For clarity, because it seems a lot of people are thinking he used the term "oriental" -- the term that the person used was "yellow", which I did Google frantically during the meeting and found that it is in fact considered a slur by many
Asian-American authors writing on the subject. Is it the same as using the N word or the C word (? -- but don't want to get into typing all of these words!)? Maybe not, but I also don't think that's for me to decide as a white person. Something especially
bothers me about this instance, and why I don't want to leave it to others to correct, is that we have two youth liaisons on this committee, one of whom is Asian-American and the other of whom is the only other POC on the Committee. This is their first time
participating in an official public body, and they both look to established leadership for guidance on how to act and participate. While it may be that older generations grew up with this word being part of acceptable terminology, this younger generation certainly
knows that this word is unacceptable and offensive and I can't help but feel that insofar as neither I nor the Chair addressed it in the moment, that we have failed them and my concern is that they may feel uncared for or even unprotected in a system which
already doesn't make itself accessible to people of their age.<o:p></o:p></p>
</div>
</div>
<p class="MsoNormal"><o:p> </o:p></p>
<div>
<div>
<p class="MsoNormal">On Wed, Mar 29, 2023 at 10:34 AM Jeff Lacy <<a href="mailto:ruralplanningassociates@crocker.com">ruralplanningassociates@crocker.com</a>> wrote:<o:p></o:p></p>
</div>
<blockquote style="border:none;border-left:solid #CCCCCC 1.0pt;padding:0in 0in 0in 6.0pt;margin-left:4.8pt;margin-top:5.0pt;margin-right:0in;margin-bottom:5.0pt">
<div>
<div>
<p class="MsoNormal">Corrin:<o:p></o:p></p>
<div>
<p class="MsoNormal"><o:p> </o:p></p>
<div>
<p class="MsoNormal">Being careful not to also put my foot in mouth, was what he said not a ever a slur, but rather an outdated term? I’m thinking something like, “oriental.” I’ve been taken to task for this offense, and yet a Chinese-owned restaurant in Amherst
recently opened as “Oriental Flavor.” <o:p></o:p></p>
</div>
<div>
<p class="MsoNormal"><o:p> </o:p></p>
</div>
<div>
<p class="MsoNormal">Moreover, if clearly not intended as a slur, in fact positive, I think it’s best to leave this person’s vocabulary alone. If someone individually wishes to take it up with the person - fine.<o:p></o:p></p>
</div>
<div>
<p class="MsoNormal"><o:p> </o:p></p>
</div>
<div>
<p class="MsoNormal">I also think the “script” about how people must choose their words at meetings sounds like an overreach, too controlling, approaching censorship. <o:p></o:p></p>
</div>
<div>
<p class="MsoNormal"><o:p> </o:p></p>
</div>
<div>
<p class="MsoNormal">Jeff Lacy<o:p></o:p></p>
</div>
<div>
<p class="MsoNormal">Rural Planning Associates <o:p></o:p></p>
</div>
<div>
<p class="MsoNormal" style="margin-bottom:12.0pt">(413) 230-9693<o:p></o:p></p>
<div>
<p class="MsoNormal">Sent from my iPhone<o:p></o:p></p>
</div>
<div>
<p class="MsoNormal" style="margin-bottom:12.0pt"><o:p> </o:p></p>
<blockquote style="margin-top:5.0pt;margin-bottom:5.0pt">
<p class="MsoNormal" style="margin-bottom:12.0pt">On Mar 29, 2023, at 9:05 AM, Corrin Meise-Munns via MassPlanners <<a href="mailto:massplanners@masscptc.org" target="_blank">massplanners@masscptc.org</a>> wrote:<o:p></o:p></p>
</blockquote>
</div>
<blockquote style="margin-top:5.0pt;margin-bottom:5.0pt">
<div>
<p class="MsoNormal"><o:p></o:p></p>
<div>
<p class="MsoNormal">Hello all,<o:p></o:p></p>
<div>
<p class="MsoNormal"><o:p> </o:p></p>
</div>
<div>
<p class="MsoNormal">There was an incident at a public meeting I was staffing earlier this week where a Committee member used a (totally surprising, archaic, uncommon) racial slur to refer to residents of Asian descent. This person clearly did not understand
that the term he used is offensive, and he was actually trying to make a positive point about how he is glad to see kids of all skin colors playing together at recess. <o:p></o:p></p>
</div>
<div>
<p class="MsoNormal"><o:p> </o:p></p>
</div>
<div>
<p class="MsoNormal">Both the Chair and I were taken aback and the matter went unaddressed during the remainder of the conversation. We are now trying to strategize on two actions: 1. to send an email to the whole Committee acknowledging the event, and addressing it
directly while trying not to shame the Committee member; and 2. develop a script to be read and agreed to at the start of each meeting that would set a standard for the type of language Committee members should use to refer to people, groups, ethnicities,
etc. based on respect and inclusivity. (I am aware of the recent SJC decision re: the Southboro civility case.) No members of the public were in attendance so I don't personally feel that this one particular event needs to be addressed in a public venue.<o:p></o:p></p>
</div>
<div>
<p class="MsoNormal"><o:p> </o:p></p>
</div>
<div>
<p class="MsoNormal">Do you have any resources or examples you could share about how you have addressed events like this before? I would be interested in seeing anything related to either 1 or 2 -- and I am sure this information would help a few other communities
out there as well! By the way -- we are in the process of setting up our inaugural DEI Committee (advisory to the Select Board), so while I hope that that body will have resources to share in the future, they have not yet formed. We are also kicking off an
internal DEI strategic planning process this spring.<o:p></o:p></p>
</div>
<div>
<p class="MsoNormal"><o:p> </o:p></p>
</div>
<div>
<p class="MsoNormal">Corrin<br clear="all">
<o:p></o:p></p>
<div>
<p class="MsoNormal"><o:p> </o:p></p>
</div>
<p class="MsoNormal">-- <o:p></o:p></p>
<div>
<div>
<p class="MsoNormal"><b>Corrin Meise-Munns</b> <i><span style="color:#444444">(she/her)</span></i><o:p></o:p></p>
<div>
<p class="MsoNormal"><span style="color:#444444">Assistant Town Manager / Director of Planning & Community Development</span><o:p></o:p></p>
<div>
<div>
<p class="MsoNormal"><span style="color:#444444">Town of Longmeadow, MA</span><o:p></o:p></p>
</div>
<div>
<p class="MsoNormal"><span style="color:#444444">(413) 565-4110</span><o:p></o:p></p>
</div>
</div>
</div>
</div>
</div>
</div>
</div>
<p class="MsoNormal">-- <br>
MassPlanners mailing list<br>
<a href="mailto:MassPlanners@masscptc.org" target="_blank">MassPlanners@masscptc.org</a><br>
<a href="http://masscptc.org/mailman/listinfo/massplanners_masscptc.org" target="_blank">http://masscptc.org/mailman/listinfo/massplanners_masscptc.org</a><o:p></o:p></p>
</div>
</blockquote>
</div>
</div>
</div>
</div>
</blockquote>
</div>
<p class="MsoNormal"><br clear="all">
<o:p></o:p></p>
<div>
<p class="MsoNormal"><o:p> </o:p></p>
</div>
<p class="MsoNormal"><span class="gmailsignatureprefix">-- </span><o:p></o:p></p>
<div>
<div>
<p class="MsoNormal"><b>Corrin Meise-Munns</b> <i><span style="color:#444444">(she/her)</span></i><o:p></o:p></p>
<div>
<p class="MsoNormal"><span style="color:#444444">Assistant Town Manager / Director of Planning & Community Development</span><o:p></o:p></p>
<div>
<div>
<p class="MsoNormal"><span style="color:#444444">Town of Longmeadow, MA</span><o:p></o:p></p>
</div>
<div>
<p class="MsoNormal"><span style="color:#444444">(413) 565-4110</span><o:p></o:p></p>
</div>
</div>
</div>
</div>
</div>
<p class="MsoNormal"><br>
<br>
<b>WARNING: EXTERNAL SENDER</b> - This message was sent from outside of MAPC. Please do not click links or open attachments unless you recognize the source of this email and know the content is safe.
<o:p></o:p></p>
</div>
Please be advised that the Massachusetts Secretary of State considers e-mail to be a public record, and therefore subject to the Massachusetts Public Records Law, M.G.L. c. 66 § 10.
</body>
</html>