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<p class="MsoNormal"><span style="font-size:12.0pt">We we’re having the same problem here in Danvers, so we decided to add a “materials deadline” and a “supplemental deadline” to our application submission schedules. The materials deadline gives the applicant
additional time to submit items to staff that were missing from the application (about 4 days). The supplemental deadline is the final day applicants can submit something to the Board for review (about 2 weeks before the hearing). An example of our submission
schedule can be found here: <a href="https://www.danversma.gov/DocumentCenter/View/1318/ZBA-Submission-Schedule-2023">
https://www.danversma.gov/DocumentCenter/View/1318/ZBA-Submission-Schedule-2023</a><o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:12.0pt"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:12.0pt">We’ve been operating with these deadlines for about 2+ years now, and it seems to be working well. The timelines we set for the submission dates were based on what the Board members were already informally
requiring from applicants, but, putting it in writing on the schedule has helped! <o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:12.0pt"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:12.0pt">Cheers,<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:12.0pt">Georgia <o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:12.0pt"><o:p> </o:p></span></p>
<p class="MsoNormal" style="background:white"><b><span style="color:#002060;mso-ligatures:none">Georgia Pendergast</span></b><span style="color:#002060;mso-ligatures:none"> | Staff Planner| Planning + Economic Development Division |<o:p></o:p></span></p>
<p class="MsoNormal" style="background:white"><span style="color:#002060;mso-ligatures:none">Department of Land Use & Community Services | Town of Danvers |<o:p></o:p></span></p>
<p class="MsoNormal" style="background:white"><span style="color:#002060;mso-ligatures:none">(P): 978-777-0001 ext. 3027
<o:p></o:p></span></p>
<p class="MsoNormal"><i><span style="font-size:10.0pt;mso-ligatures:none">Visit the
<a href="https://www.danversma.gov/departments/zoning-board-appeals/"><span style="color:blue">Zoning Board of Appeals Webpage</span></a> or the
<a href="https://www.danversma.gov/departments/conservation-commission/"><span style="color:blue">Conservation Commission Webpage</span></a> for filing information.
<o:p></o:p></span></i></p>
<p class="MsoNormal"><span style="font-size:12.0pt"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:12.0pt"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:12.0pt"><o:p> </o:p></span></p>
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<p class="MsoNormal"><b><span style="mso-ligatures:none">From:</span></b><span style="mso-ligatures:none"> MassPlanners <massplanners-bounces@masscptc.org>
<b>On Behalf Of </b>Barbara Carboni via MassPlanners<br>
<b>Sent:</b> Thursday, March 2, 2023 10:30 AM<br>
<b>To:</b> MassPlanners@masscptc.org; massplanners-request@masscptc.org<br>
<b>Subject:</b> [EXTERNAL] - [Massplanners] deadline for filing materials?<o:p></o:p></span></p>
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<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">Good morning all:<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">I know this was discussed at some point within the last year or two –<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">The Planning Board is considering adopting a policy to address the practice of applicants and others submitting materials right up to the time/date of a hearing, which is quite burdensome to our administrative assistant (as well as depriving
board members a reasonable opportunity to review the materials). The concept is that materials submitted after XXX would not be considered at the meeting. There was discussion around what an acceptable interval would be – 48 hours before hearing; 24 hours
before hearing; noon the day before hearing, etc. <o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">Does anyone have a policy like this (or other strategy)? As previously discussed, it’s easy to adopt a policy; not so easy to stick to it.
<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">Thanks,<o:p></o:p></p>
<p class="MsoNormal">Barbara<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal"><span style="mso-ligatures:none">Barbara Carboni AICP<o:p></o:p></span></p>
<p class="MsoNormal"><span style="mso-ligatures:none">Truro Town Planner and Land Use Counsel<o:p></o:p></span></p>
<p class="MsoNormal"><span style="mso-ligatures:none">(508) 214 0928<o:p></o:p></span></p>
<p class="MsoNormal"><o:p> </o:p></p>
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Please take notice: All e-mail communications sent or received by persons using the Town of Truro network may be subject to disclosure under the Massachusetts Public Records Law (M.G.L. Chapter 66, Section 10) and the Federal Freedom of Information Act
<o:p></o:p></span></p>
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