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<p class="MsoNormal"><span style="font-family:"Arial",sans-serif;color:#1F497D">Good morning,
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<p class="MsoNormal"><span style="font-family:"Arial",sans-serif;color:#1F497D"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-family:"Arial",sans-serif;color:#1F497D">Perhaps someone from the Mass Municipal Association or the Mass Municipal Lawyers group could weigh in on the status of such legislation to either extend or make permanent the provisions
for remote meetings. The end of March will be here soon!<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-family:"Arial",sans-serif;color:#1F497D"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-family:"Arial",sans-serif;color:#1F497D">Thanks.
<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-family:"Arial",sans-serif;color:#1F497D"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-family:"Arial",sans-serif;color:#1F497D">Susan E. Affleck-Childs<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-family:"Arial",sans-serif;color:#1F497D">Planning and Economic Development Coordinator
<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-family:"Arial",sans-serif;color:#1F497D">Town of Medway</span><span style="color:#1F497D"><o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-family:"Arial",sans-serif;color:#1F497D">155 Village Street<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-family:"Arial",sans-serif;color:#1F497D">Medway, MA 02053<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-family:"Arial",sans-serif;color:#1F497D">508-533-3291<o:p></o:p></span></p>
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<p class="MsoNormal"><b>From:</b> MassPlanners <massplanners-bounces@masscptc.org>
<b>On Behalf Of </b>Alicia Hunt via MassPlanners<br>
<b>Sent:</b> Thursday, February 9, 2023 10:02 PM<br>
<b>To:</b> Eric Salerno <esalerno@tyngsboroughma.gov>; massplanners@masscptc.org<br>
<b>Subject:</b> [External] Re: [Massplanners] continued remote meetings<o:p></o:p></p>
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<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">Well, I reached out to my legislative delegation, and they acted like this was the first they had heard of the idea of extending the rule and making it permanent, but they proceeded to indicate they really liked it.
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<p class="MsoNormal">I was a little perplexed by their reaction since there was such a strong movement last year, that I had assumed that momentum would just carry them through to finishing the legislation this year.
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<p class="MsoNormal">I strongly recommend that everyone on this list reach out to their legislators about the importance of continued remote only public meetings.<o:p></o:p></p>
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<p class="MsoNormal"><o:p> </o:p></p>
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<p class="MsoNormal">Here in Medford, we will lose several members of our key boards and commissions if they no longer have a remote option. We do not have the staffing and technical support to provide fully hybrid meetings. The best I would be able to offer
would be a room where the public could watch the remote meeting, and I would still have to staff that space, so I’m not even sure about that. In person meetings would also be a significant problem for scheduling consultants and proponents. We have had a huge
increase in public meetings over the past few years and a return to in person meetings would make things much more complicated. <o:p></o:p></p>
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<p class="MsoNormal"><o:p> </o:p></p>
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<p class="MsoNormal">Thanks,<o:p></o:p></p>
<p class="MsoNormal">Alicia<o:p></o:p></p>
<p class="MsoNormal"> <o:p></o:p></p>
<p class="MsoNormal">Alicia L Hunt<o:p></o:p></p>
<p class="MsoNormal">Director of Planning, Development & Sustainability<o:p></o:p></p>
<p class="MsoNormal"> <o:p></o:p></p>
<p class="MsoNormal">City of Medford<o:p></o:p></p>
<p class="MsoNormal">City Hall, Room 308<o:p></o:p></p>
<p class="MsoNormal"><span style="color:white"><a href="x-apple-data-detectors://1/0">85 George P. Hassett Dr.</a></span><o:p></o:p></p>
<p class="MsoNormal"><span style="color:white"><a href="x-apple-data-detectors://1/0">Medford, MA 02155</a></span><o:p></o:p></p>
<p class="MsoNormal"><span style="color:white"><a href="mailto:Ahunt@medford-ma.gov">Ahunt@medford-ma.gov</a></span><o:p></o:p></p>
<p class="MsoNormal">(w) <a href="tel:781-393-2480">781-393-2480</a> <o:p></o:p></p>
<p class="MsoNormal"> <o:p></o:p></p>
<p class="MsoNormal"><span style="color:white"><a href="http://www.medfordma.org/departments/community-development/">http://www.medfordma.org/departments/community-development/</a></span><o:p></o:p></p>
<p class="MsoNormal"><span style="color:white"><a href="http://gogreenmedford.com/">http://gogreenmedford.com/</a></span><o:p></o:p></p>
<p class="MsoNormal">Twitter: @GoGreenMedford<o:p></o:p></p>
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<p class="MsoNormal"><a href="https://www.facebook.com/GoGreenMedford"><span style="color:white">https://www.facebook.com/GoGreenMedford</span></a><o:p></o:p></p>
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<p class="MsoNormal" style="margin-bottom:12.0pt">On Feb 6, 2023, at 2:34 PM, Eric Salerno via MassPlanners <<a href="mailto:massplanners@masscptc.org">massplanners@masscptc.org</a>> wrote:<o:p></o:p></p>
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<p class="MsoNormal">If anyone has any ideas on how to collectively (and effectively) encourage the new administration to make the remote option permanent, I am sure I'm not the only one that thinks it would be a good idea. I'm happy to offer any help I can.
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<p class="MsoNormal" align="center" style="text-align:center"><a href="http://tyngsboroughma.gov/" target="_blank"><span style="color:#1155CC;text-decoration:none"><img border="0" width="57" height="57" style="width:.5972in;height:.5972in" id="_x0000_i1028" src="https://cdn.gifo.wisestamp.com/im/sh/YS81NjY3ZjZlYS0yM2QyLTQyODktYWNjYi0zMGQ4ZGIyZTBjZjQucG5nI2xvZ28=/rounded.png"></span></a><o:p></o:p></p>
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<p class="MsoNormal"><b><span style="font-family:"Georgia",serif;color:#AB332C">Eric Salerno</span></b><br>
<b><span style="font-size:10.0pt;font-family:"Georgia",serif;color:#646464">Town Planner / Eco. Dev. Dir.</span></b><b><span style="font-size:10.0pt;color:#646464"><br>
Town of Tyngsborough</span></b><o:p></o:p></p>
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<p style="margin:.1pt"><span style="font-size:8.5pt;color:#212121">978-743-5361 | <a href="http://tyngsboroughma.gov/" target="_blank"><span style="color:#212121">tyngsboroughma.gov</span></a></span><o:p></o:p></p>
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<p style="margin:.1pt"><span style="font-size:8.5pt;color:#212121"><a href="mailto:esalerno@tyngsboroughma.gov" target="_blank"><span style="font-family:"Georgia",serif">esalerno</span>@tyngsboroughma.gov</a></span><o:p></o:p></p>
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<p style="margin:.1pt"><span style="font-size:8.5pt;color:#212121">25 Bryant Lane, Tyngsborough MA 01879</span><o:p></o:p></p>
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<p class="MsoNormal"><span style="font-size:10.5pt;font-family:"Arial",sans-serif;color:#666666">In Massachusetts, the term “public record” is broadly defined to include all documentary materials or data created or received by any officer or employee of any
governmental unit, regardless of physical form or characteristics, unless it falls under one of the statutory exemptions to the Public Records Law. G.L.c. 4, 7(26). Consequently, email is subject to the disclosure, retention, and maintenance provisions as
required by law. G.L.c. 66</span><span style="color:#222222"><o:p></o:p></span></p>
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<p class="MsoNormal">On Fri, Feb 3, 2023 at 2:09 PM Michael McCarthy via MassPlanners <<a href="mailto:massplanners@masscptc.org">massplanners@masscptc.org</a>> wrote:<o:p></o:p></p>
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<p class="MsoNormal">Alvin,<br>
<br>
Yes, but they have to provide "live 'adequate, alternative means' of public access to the deliberations of the public body." Here is guidance from MMA for the current remote meeting provision:
<a href="https://www.mma.org/remote-meeting-extension-for-local-boards-signed-into-law/" target="_blank">
https://www.mma.org/remote-meeting-extension-for-local-boards-signed-into-law/</a> and from the AG's office:
<a href="https://www.mass.gov/service-details/updated-guidance-on-holding-meetings-pursuant-to-the-act-extending-certain-covid-19-measures" target="_blank">
https://www.mass.gov/service-details/updated-guidance-on-holding-meetings-pursuant-to-the-act-extending-certain-covid-19-measures</a>.<br>
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For example, our PB voted to move complete remote each time this Act was extended. BUT you should be aware that the most recent extension is expiring at the end of March. I have not heard about any coming extension, so we are preparing to return fully to in-person.
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<br>
Mike McCarthy<br>
Asst. City Planner<br>
City of New Bedford<br>
<br>
-----Original Message-----<br>
From: MassPlanners <<a href="mailto:massplanners-bounces@masscptc.org" target="_blank">massplanners-bounces@masscptc.org</a>> On Behalf Of Alvin Blake via MassPlanners<br>
Sent: Friday, February 3, 2023 1:46 PM<br>
To: <a href="mailto:massplanners@masscptc.org" target="_blank">massplanners@masscptc.org</a><br>
Subject: [EXTERNAL] [Massplanners] Zoom only meetings<br>
<br>
Can a planning or ZBA have a zoom only meeting? I have read several different interpretations of current tips<br>
<br>
Sent from my iPhone<br>
<br>
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